Agenda: Policy Committee Meeting, August 24, 2023

business of the Board. Board meetings shall begin promptly at their advertised start time, with the exception of exigent circumstances. The Public School Code and Philadelphia Home Rule Charter permit the Board to adopt and enforce such reasonable rules and regulations as it may deem necessary and proper for its governance as well as the management of the affairs of The School District of Philadelphia (“District”) and its operations.[1][2][3][4][5][6] Core Requirements Organization Meeting The Board shall must hold an annual organization meeting during on the first week Monday of December2.[5] The organization meeting shall be a regular meeting. [5][7][8] The Board 2 With the exception of its first year of operation, at which time the Board must hold the Organization meeting prior to any other Board business and may identify a pro-tempore officer of the Board to facilitate the Organization meeting. 1 This policy was originally adopted as Policy 004: Board Norms and Organization Page 1

shall also hold an organization meeting subsequent to a mayoral election and appointment of a new Board. Order All organization meetings shall be called to order by the current President or Vice-President. If there is not a current President or Vice-President, the Superintendent, in their role as Secretary of the Board, shall call the meeting to order. [7] Officers and At each organization meeting, the Board shall by majority vote of all its members elect a President and a Vice-President from among its members. Where no such majority is achieved on the first ballot, a second ballot shall be cast for the two (2) candidates who received the greatest number of votes. [1][2][5][7] Vacancies in any office shall be filled by Board election; such officers shall serve for the remainder of the unexpired term. Officers of the Board serve at the pleasure of the Board and may be removed from such office by the affirmative vote of a majority of those present and voting.[9][10].

The same Board Member may not hold more than one (1) office of the Board. [5][7] The Board must hold public meetings each month during the school year. All meetings of the Board must be public except when meeting in Executive Session, in accordance with applicable law. [1] The Board, Mayor, and City Council shall also meet publicly at least twice during the school year in City Council chambers to review and discuss the administration, management, operations, and finances of the School District in order to develop and adopt plans to coordinate their activities for the improvement and benefit of public education in Philadelphia. [1] Officers President - Shall be elected from among members of the Board by majority vote. As the executive officer of the Board, the President shall preside at all meetings of the Board. The President may call special meetings of the Board and shall call a special meeting whenever so requested by

any three (3) members of the Board. The President shall execute any and all deeds, contracts, reports, and other documents pertaining to the business of the Board which require the signature of the President. In addition, the President shall perform any duties as assigned by the Board and those responsibilities specifically delineated in the relevant portions of statutory law. [11][12] [1] Vice-President - Shall be elected from among members of the Board of Education by majority vote. The Vice-President shall act in the absence of the President and as directed by the Board shall execute any and all deeds, contracts, and other papers pertaining to the business of the Board, and perform all other duties imposed on the President. In the absence of the Cchairpersonman or covice-cChairpersonman of a standing committee, the Vice-President shall serve as the Page 2

Cchairpersonman. [131] Secretary and Treasurer - The Superintendent of Schools shall serve as Secretary and Treasurer of the Board. The Superintendent of Schools shall attend all meetings of the Board, and may attend all meetings of any Board committees, except those concerned with the Superintendent’s own salary, benefits, or tenure. The Superintendent shall have the right to advise on any question or matter under consideration but shall have no right to vote. As Secretary and Treasurer of the Board, the Superintendent shall perform such duties pertaining to the business of the dDistrict as are required by law or as the Board may direct. [7][14][1] Resolutions The Board may at the organization meeting, but shall prior to July 1, designate: ● Depositories for school funds. [15] ● Newspaper(s) of general circulation as defined in law. [16] ● Normal day, place and time for regular meetings. [17] ● Normal day, place and time for public standing committee meetings.

Delegation of Responsibility School Board Committees Board Committees are an opportunity for Board Members to engage in public dialogue and establish, review, analyze, and discuss policy recommendations prior to consideration by the full Board. The Board may establish Committees (standing or ad hoc) through a majority vote of the Board to assist in its governance of the School District and its charter authorizing business, in accordance with its own policy. Expenses While Board Members serve without compensation, district funds may be used to reimburse them for reasonable and necessary expenses incurred in the performance of their official duties. The Board President must authorize the Board business before a Board Member incurs any expenses. Reimbursements shall be approved for necessary expenses incurred for Board business. Travel expenses of spouses or other persons who have no responsibilities or duties to perform of

the Board when they accompany Board Members during their Board-related activities shall not be reimbursed. The District may issue to Board Members resources, including but not limited to transportation, necessary to review their documents and perform their duties. The Board President shall execute this policy in adherence to Board Operating Guidelines Page 3

adopted by the Board. Communications It is the intent of the Board to engage in effective communication and public engagement by establishing a timely and organized system for delivery of information about new initiatives, emergency communications, changes to Board policies, and statements on behalf of the Board. The Board shall adopt a policy that delegates responsibility to the Office of the Board of Education to manage and support effective communication between the Board and constituents. School Visits Board members recognize that school visits are a fundamental component of their work. Board members commit to prioritizing regular school visits organized include to a diverse range of schools. Board members shall conduct school visits to inform official business of the Board and shall follow protocols to respect the day-to-day operations of schools. Orientation The Board believes that the preparation of each Board Member for the performance of their duties

is essential to the effectiveness of the Board’s functioning. In order to contribute to productive and thoughtful governing, Board Members are expected to: 1. Understand state and federal mandates that guide policymaking; 2. Familiarize themselves with the language and implications of the District’s collective bargaining agreements; 3. Familiarize themselves with Board policies; 4. Understand revenue streams, current budget allocations, and key District-wide investments; and 5. Understand the Board’s role as authorizer of charter schools in Philadelphia. All newly appointed Board Members are required to complete, during the first year of service, a training program consisting of five (5) hours of training including: 1. Instruction and academic programs, one (1) hour of which must be on best practices related to trauma-informed approaches; 2. Personnel; 3. Fiscal Management; 4. Board Goals and priorities; 5. Operations; 6. Governance; and 7. Ethics and Open Meetings.

All reappointed Board Members must complete three (3) hours of instruction, within one (1) year after re-election or re-appointment, including: 1. Relevant changes to federal and state public school law and regulations; 2. Fiscal Management; 3. Trauma-informed approaches; and 4. Other information deemed necessary by the Pennsylvania Department of Education The Office of the Board of Education shall establish and implement a program to execute and Page 4

manage necessary trainings and orientations for Board members. Legal References: 1. 24 P.S. §4-407 2. 24 P.S. §4-422 3. 24 P.S. §4-423 4. PA Sunshine Act – 65 Pa.C.S. §710 5. Home Rule Charter §12-209 6. Home Rule Charter §12-300 7. Home Rule Charter §12-208 8. 24 P.S. §4-421 9. P.A. Const. Art. 6 §7 10. Policy 006 - Meetings 11. 24 P.S. §4-426 12. 24 P.S. §4-427 13. 24 P.S. §4-428 14. 24 P.S. §4-431 15. 24 P.S. §4-621 16. 24 P.S. §4-106 17. 24 P.S. §4-421 Related Information: 1. 005 Organization Board Operating Guidelines L egal References: 1. H ome Rule Charter – 12-1208, 12-1209 2. P ublic School Code – 24 P.S. Secs. 401, 403, 421, 422, 423 3. P a Sunshine Act – 65 Pa.C.S. Secs. 701-716 4. Board Policy 004.1 Page 5

THE SCHOOL DISTRICT OF PHILADELPHIA No. SECTION: TITLE: Policy 006 - Meetings ADOPTED: REVISED: POLICY 006 - MEETINGS Purpose See below linked documents for the proposed policy and (if applicable) Board Operating Guidelines. Administrative Procedures: Policy 006 Meetings Board Operating Guidelines 006 Meetings

THE SCHOOL DISTRICT OF PHILADELPHIA No. 0056 SECTION: Board Bylaws TITLE: 005 Meetings ADOPTED: August 16, 20181 REVISED: March 26, 2020 0056 MEETINGS Purpose This policy sets forth governs the conduct and order of business for all Board of Education (“Board”) meetings. The Board reaffirms the right of the public to be present at all public regularly scheduled and special meetings of the Board. The Board also reaffirms the right of the public to have a reasonable opportunity to comment on matters of concern, matters being considered for official action of the Board, and matters that are or may come before the Board.[1][2][3][4][5][6][7][8][9][10] The Board encourages the public to attend Board meetings and to participate in public comment opportunities, and believes the public’s involvement in education issues is critical to the academic success of tThe School District’s of Philadelphia’s (“District”) students. Authority

The Public School Code and Philadelphia Home Rule Charter permit the Board to adopt and enforce such reasonable rules and regulations as it may deem necessary and proper for its governance as well as the management of the affairs of the District and its operations.[10][11][12][13][14] Core Requirements Parliamentary Authority All Board meetings shall be conducted in an orderly and business-like manner. A parliamentary procedure based on Robert’s Rules of Order Newly Revised shall govern the Board in its deliberations in all cases where it is not inconsistent with applicable law or other Board policy. The Board’s General Counsel shall function as the parliamentarian for the Board. Quorum A quorum of the Board shall be a majority of the Board mMembers appointed [1] [2] [3] [4] [5]. No business shall be transacted at a meeting without a quorum of the Board present, but the Board mMembers present at such a meeting may adjourn to another time. [1][2] Presiding Officer

1 This policy was originally adopted as Policy 005: Meetings Page 1

The Board President shall preside over all Board meetings. In the absence, disability, or disqualification of the Board President, the Vice-President shall act instead. If neither person [6] [7] [8] is present, a Board mMember shall be elected President pro tempore by a majority of those present and voting to preside at that meeting only. Where no such majority is achieved on the first vote, a second vote shall be cast for the two (2) candidates who received the greatest number of votes. The acts of any person so designated shall be legal and binding. [1][2][15][16] Meeting Notificationsce Notice of all open public Board meetings, including committee meetings, shall be given by publication of the date, place, and time of such meetings in the newspaper of general circulation designated by the Board and the posting of such notice at the administrative offices of the Board.[9][10][17] 1. Notice of regular meetings shall be given by publication and posting of a schedule showing the

date, place and time of all regular meetings for the calendar year at least three (3) days prior to the time of the first regular meeting. 2. Notice of all special meetings shall be given by publication and posting of notice at least twenty-four (24) hours prior to the time of the meeting, except that such notice shall be waived when a special meeting is called to deal with an actual emergency involving a clear and present danger to life or property. 3. Notice of all rescheduled meetings shall be given by publication and posting of notice at least twenty-four (24) hours prior to the time of the meeting. 4. Notice of all recessed or reconvened meetings shall be given by posting a notice of the place, date and time of meeting and sending copies of such notice to interested parties as required by the Sunshine Act. 5. Notice of all public meetings shall be given to any newspaper circulating in Philadelphia County, and a radio, or television station which so requests.

6. Notice of all public meetings shall be given to any individual who so requests and provides a stamped, addressed envelope for such notification. Written notice of all regular and special Board meetings shall be given to Board mMembers not later than twenty-four (24) hours prior to the time of the meeting.[1][3][10][17] Notice of executive sessions, if not previously announced, shall be provided in writing to Board mMembers at least twenty-four (24) hours prior to the executive session.[3][4] Agenda Notifications The agenda for all open meetings of the Board or Board committees at which deliberation or official action may take place shall be posted no later than twenty-four (24) hours prior to the time of the meeting, as follows:[17] 1. On the Board’s website. 2. At the location of the meeting. 3. At the District’s administrative office. The posted agenda shall list each matter of agency business that will or may be the subject of deliberation or official action at the meeting. [17]

Additions to the Agenda Page 2

The Board may take official action on matters not included in a posted agenda only under the following circumstances: [18] Emergencies – The matter of business relates to a real or potential emergency involving a clear and present danger to life or property. [18][19] Business Arising Within Twenty-Four (24) Hours Prior to the Meeting – The matter of business has arisen within twenty-four (24) hours prior to the meeting, is de minimis (minor) in nature, and does not involve the expenditure of funds or entering into a contract or agreement. [18] Business Raised by Residents or Taxpayers During the Meeting – When a matter of Board business is raised by a resident or taxpayer during a meeting: [18] 1. The Board may take official action to refer the matter to staff, if applicable, to conduct research and include on a future Board meeting agenda; or 2. If the matter is de minimis (minor) in nature and does not involve the expenditure of

funds or entering into a contract or agreement, the Board may take official action on the matter. Majority Vote – During a meeting, the Board may add a matter of business to the posted agenda by a majority vote of the Board Members present and voting. The reason for adding an item to the posted agenda must be announced at the meeting before conducting the vote. Once announced and approved by majority vote, the Board may take official action on the item of business. The agenda shall be amended to reflect the new item of business and the amended agenda shall be posted to the Board’s website and the Board Office no later than the first business day following the meeting at which the agenda was amended. [18] The public posting of agenda requirements and rules for adding items to a posted agenda apply to both regular and special open meetings of the Board. These requirements and rules do not apply to: [17][18][20] 1. Conference sessions. 2. Executive sessions. Action Meetings

Action meetings are regular meetings of the full Board which shall be public and shall be held at specific locations in accordance with the schedule established by the Board for the calendar year, which shall include at least one (1) Board meeting every two (2) months.[8] The order of business for all regular Action meetings shall be set out in an agenda that is made available to the public in advance of the meeting, and in accordance with law. The Board President in coordination with the Superintendent or their designee shall determine the agenda for all Action meetings. The order of business for regular Action meetings shall be as follows outlined in the Board Operating Guidelines, unless altered by the Board President.:[10] 1. Call to Order 2. Roll Call 3. Approval of Minutes 4. Committee Reports Page 3

5. Superintendent Update 6. Staff presentations 7. Registered Speakers 8. Discussion of Action Items & Votes 9. Adjournment The agenda, together with all relevant reports, shall be provided to each Board mMember before the meeting. Special Meetings Special meetings may be called after the Board’s regular schedule of meetings has been established to address either general or specific issues and shall be open to the public except when conducted as an executive session for purposes authorized by law. The Board President shall call for a special meeting upon receiving written requests for a special meeting from three (3) Board Members. Upon the Board President’s failure or refusal to call a special meeting, such meeting may be called at any time by a majority of the Board members. [1][3][4][5][20]. The Board President may also call for special meetings at his/her their discretion and as necessary to

conduct District business. The Board President shall call for a special meeting upon receiving written requests for a special meeting from three (3) Board members. Upon the Board President’s failure or refusal to call a special meeting, such meeting may be called at any time by a majority of the Board members.[5][21] The Board President shall determine the agenda for all special meetings. The agenda for a special meeting shall be made available to the public no later than twenty-four (24) hours before the special meeting is convened. The order of business for special meetings shall be determined according to the stated purpose of the special meeting. No business may be conducted at a special meeting except for that named in the call sent to Board mMembers for such special meeting, provided that meetings may be called for general purposes.[3] Emergency Meetings The Board President may call for an emergency meeting when there is a real or potential emergency

involving a clear and present danger to life or property. Although public notice of emergency meetings is not required by law, reasonable efforts shall be made to inform the public in a timely fashion when an emergency meeting is called.[17][18] Committee Meetings The Board has the authority to approve Board committees. The Board shall establish its committee structure during its at least annual organization meeting. The Board may revise this committee structure throughout the year as needed. All committee meetings shall be open to the public unless the committee meets in Eexecutive Ssession or in conference as provided by the Pennsylvania Sunshine Act. [2][3][5][4][20][21] Board committees authorized by the Board to take official action or render advice on District business shall operate in accordance with the applicable provisions of the Sunshine Act. [10] Board Members who are not appointed to a committee may attend any meeting of the committee Page 4

but are not eligible to vote. Each Board committee shall be convened by the Chairperson or one of the co-Chairpersons, who shall be designated as such by the Board President and shall lead and report for the committee. Board committees shall also be assigned a District staff liaison, who is appointed by the Superintendent or designee. Reasonable opportunity for public participation including written and spoken comment shall be included as part of the agenda of each committee meeting in accordance with this policy. The Board is free to accept or reject recommendations or reports from committees. Board standing committees shall be authorized by the Board to meet periodically throughout the school year. Board standing committees shall also be listed in the Board Operating Guidelines of this policy. The Board may also authorize the creation of ad hoc committees to meet on an as-needed basis. Dates, times, and agendas for committee meetings shall be posted publicly on the

Board’s website and in accordance with the Sunshine Act. [10] Standing Committees shall meet periodically throughout the school year as outlined by Board policy. Meeting dates and times shall be posted publicly at the start of each calendar year, with the understanding that they are subject to change. [4] Board/Mayor/City Council Meetings The Board, Mayor, and City Council shall meet publicly at least twice during the school year in City Council chambers to review and discuss the administration, management, operations, and finances of the District in order to develop and adopt plans to coordinate their activities for the improvement and benefit of public education in Philadelphia. [8][9] Public Participation The Board reaffirms the right of the public to deliver comments, both written and verbally, to the Board on matters of general concern, of formal official actions of the Board, or on deliberations regarding

matters that are or may be before the Board prior to the Board taking official action.[22] When addressing the Board, speakers must comply with law, as well as the Board policies and Board Operating Guidelines posted on the Board’s website. Speakers present at a Board meeting may address the Board in accordance with law, and Board policy and administrative procedures posted on the Board website. [3][4] By speaking at meetings or by submitting written testimony in advance of meetings, members of the public acknowledge that their name, comments, and written testimony are part of the public record and may be made available within the minutes of each meeting. If a motion from the floor is made to amend, revise or edit a resolution on the list of proposed resolutions, or to propose a substitute for it, and the public has had a reasonable opportunity to comment on the original resolution, then the Board may proceed to vote on the amended or substituted resolution without

further public comment, if the amendment, revision, edit, or substitute resolution pertains to the same subject which is addressed in the original resolution. Page 5

If a motion from the floor is used to propose a resolution which does not pertain to a subject that is already addressed in a resolution that has been posted in advance of that meeting, the Board may vote on the proposed resolution made from the floor at the next or later Board action meeting after the public has been notified of the proposed resolution and has had an opportunity to comment on the proposed resolution.[3][4] When a Board member proposes a new resolution by a motion from the floor and the President calls for a vote at that meeting, the Board will provide for public comment before the Board takes action. If no speakers request to be heard, then the Board may proceed to vote. Voting All motions shall require for adoption a majority vote of the Board, except as provided by statute or Board policy. [1][2][7][8] All votes on motions, action items, and resolutions shall be by an oral roll call vote unless a voice vote is

requested by the Board President and the minutes are not required to reflect how each Board Member voted on that item.[7][8] The Board President shall establish the consent agenda for voting on resolutions or action items at regular meetings or special meetings. The Board President shall establish a process for Board Members to request items be removed from the consent agenda. Upon consideration of these requests and in advance of the meeting, the Board President will communicate to Board Members which items are on the consent agenda and which items have been separated out from the consent agenda. During the meeting, aor any Board Mmember may make a motion for a vote on any combination of submitted resolutions or to remove an item from the consent agenda to be acted upon separately during the meeting. at regular meetings or special meetings. Abstention from Voting A Board Member shall be required to abstain from voting when the issue involves either one of the following:

1. Conflict of interest under the Ethics Act.[23][24] 2. Relative recommended for appointment to or dismissal from a teaching position.[25][26] Prior to the vote being taken, the Board Member shall verbally disclose the nature of the conflict in public and a written memorandum stating the nature of the conflict shall be attached to the Board minutes as a public record. [23] In accordance with the Board’s Ethics Policy, Board Members shall seek the guidance of General Counsel for questions related to conflicts of interest. Board Members may also seek guidance from the State Ethics Commission. [23] Minutes The Board shall cause to be made, and shall retain as a permanent record of the District, minutes of all open public Board meetings, including committee meetings. Said minutes shall be comprehensible and complete and shall include:[27][28][29] ● Date, place, and time of the meeting. ● Names of Board mMembers present. ● Presiding officer. Page 6

● Substance of all official actions taken. ● Record by individual Board Mmember of the roll call votes taken. ● Names of all residents who appeared officially and the subject of their testimony. ● Any matter added to a posted agenda, including the substance of the matter, the announced reason and the recorded vote, where applicable. Each Board Mmember shall be provided with a copy of the minutes of the last meeting prior to the next regular meeting. The minutes of Board meetings shall be approved at the next succeeding meeting and signed by the Secretary.[2] Notations and any audio or video recordings shall not be the official record of a public Board meeting but may be available for public access, upon request, in accordance with Board policy. Any notations and/or audiovisual recordings of a Board meeting shall be retained and disposed of in accordance with the law. [3][29] Recess/Reconvene

The Board may at any time recess or reconvene to a reconvened meeting at a specified date and place, upon the majority vote of those present. The reconvened meeting shall immediately take up its business at the point in the agenda where the motion to recess was acted upon. Notice of the reconvened meeting shall be given in accordance with law and Board policy.[3][17][19] Executive Session [9] [10] The Board may hold an executive session, which is not an open public meeting, before;, during;, at the conclusion of a public meeting;, or at some other time.[4][19][20][30] [3] The Board may discuss the following matters in executive session: 1. Employment issues. 2. Labor relations. 3. Purchase or lease of real estate. 4. Consultation with an attorney or other professional advisor regarding potential litigation or identifiable complaints that may lead to litigation expected to be filed. 5. Matters that must be conducted in private to protect a lawful privilege or confidentiality, including

quasi-judicial deliberations. 6. School safety and security, of a nature that if conducted in public, would: • Be reasonably likely to impair the effectiveness of school safety measures. • Create a reasonable likelihood of jeopardizing the safety or security of an individual or a school, including a building, public utility, resource, infrastructure, facility or information storage system. The General Counsel shall announce the reason for holding the executive session; the announcement can be made at the public meeting prior to or subsequent to the executive session. Beginning with the public meeting or the first public meeting after amendments to this Policy are approved, and continuing thereafter, wWhen the Board holds an executive session regarding litigation or Page 7

issues on which identifiable complaints in litigation are expected to be filed: 1. As it regards litigation matters not yet formally commenced, the General Counsel or their his/her designee will announce the nature of any such complaint (but not the identity of the complainant) discussed at the executive session; 2. As it regards litigation matters that have been filed, the General Counsel or their his/her designee shall disclose the names of the parties, the docket numbers and the court in which the litigation has been filed. The General Counsel or their his/her designee will make available a written list of the name(s) of the parties, the court and the docket numbers of the litigation at the beginning of the public meeting at which the executive session was announced or shortly after the beginning of the public meeting. Official action on discussions held in executive session shall be taken at a public meeting. [3][20] Legal References: 1. 24 P.S. §4-421 2. 24 P.S. §4-422

3. 24 P.S. §4-423 4. 24 P.S. §4-425 5. 24 P.S. §4-426 6. 24 P.S. §4-433 7. 24 P.S. §5-508 8. Home Rule Charter §12-209 9. Home Rule Charter §12-310 10. PA Sunshine Act – 65 Pa. C.S.A. §701 et seq. 11. 24 P.S. §4-407 12. 24 P.S. §5-510 13. Home Rule Charter §12-200 14. Home Rule Charter §12-300 15. 24 P.S. §4-405 16. 24 P.S. §4-426 17. PA Sunshine Act – 65 Pa. C.S.A. §709 18. PA Sunshine Act – 65 Pa. C.S.A. §712.1 19. PA Sunshine Act – 65 Pa. C.S.A. §703 20. PA Sunshine Act – 65 Pa. C.S.A. §707 21. Policy 005 - Organization 22. PA Sunshine Act – 65 Pa. C.S.A. §710.1 23. Policy 008 - Ethics Policy 24. Ethics Act - 65 Pa. C.S. 1101 et seq. 25. 24 P.S. §11-1111 26. 24 P.S. §11-1129 27. 24 P.S. §5-518 28. PA Sunshine Act – 65 Pa. C.S.A. §706 29. PA Sunshine Act – 65 Pa. C.S.A. §711 30. PA Sunshine Act – 65 Pa. C.S.A. §708 Related Information: 1. 006 Meetings Board Operating Guidelines Legal References: Page 8

1. Public School Code – 24 P.S. Secs. 407, 421, 423, 433, 508, 518, 609, 696, 1075 2. Home Rule Charter − 12-208, 12-209, 12-310 1. Pa Sunshine Act – 65 Pa. C.S.A. Sec. 701 et seq. 2. Board Policy – 004.1, 801 Administrative Procedures: 005 Administrative Procedure Page 9

Effective Date: January 6, 2021 Revised Date: August 17, 2021 Administrative Procedures Board Operating Guidelines for Board of Education Meetings (Attachment for Policy No. 0065) Purpose: The purpose of these Board Operating Guidelines is to effectuate Policy 006: Meetings, which reaffirms the right of the public to be present at all public regularly scheduled and special meetings of the Board of Education (“Board”) and the Board’s commitment to welcoming and encouraging parents and guardians to be partners in their child’s school community. The Board also reaffirms the right of the public to have a reasonable opportunity to comment on matters of concern, matters being considered for official action of the Board, and matters that are or may come before the Board. Committee Procedures The Board President shall appoint Committee Members at the Board’s organization meeting or when committees are revised, where they shall serve until the next organization meeting of the Board.

The members of each Board committee shall consist of at least four (4) Board Members, including a Chairperson or two (2) co-Chairpersons appointed by the Board President. While appointing members to each committee, the Board President must ensure at least one (1) current committee member is re-appointed to that committee, unless no current committee members are seated on the Board. Current standing Board committees include: I. Policy Committee ○ Meets at least twice during the year in April and November ○ Discusses and recommends the development and review of all Board policies II. Goals and Guardrails Committee of the Whole ○ Meets regularly throughout the school year ○ Conducts monitoring of progress toward achievement of the Goals and Guardrails, interim targets, and interim indicators Public Participation Procedures The Board believes the public’s involvement in education issues is critical to the academic

success of The School District of Philadelphia (“District”) students and encourages the Page 1

public to attend Board meetings and to participate in public comment opportunities in accordance with these procedures. , and believes the public’s involvement in education issues is critical to the academic success of the District’s students. As a general rule, during all public meetings, all Board Members should refrain from engaging with the general public through social media, text message, and other electronic communications out of respect for the established means by which the public can engage with the Board. Should a member of the public wish to attend a meeting and require translation services, they should call the Board of Education office at 215-400-4010 no later than 4:00 p.m. on the business day immediately preceding the meeting they would like to attend. Meeting locations will always be physically accessible spaces to ensure that members of the public of all abilities are able to access and attend the Board’s public meetings. Procedures Written Comment

Action Meetings, Committee Meetings, Special Meetings, and Board Public Hearings Written comments must be received no later than 4:00 p.m. on the business day immediately preceding the meeting or public hearing. A copy of properly submitted and timely received written comment will be provided to all Board Members, included in full in the record of the meeting or public hearing, and a summary of the comment will be read during the meeting or public hearing. An exception to the above deadline will be made for members of the public who complete the speaker registration form but do not receive an email from the Office of the Board of Education confirming their registration. These individuals will be contacted by Board staff giving them until 9:00am of the day of the meeting or public hearing to submit written comment should they choose. Such written comment will be provided to all Board Members, included in full in the record of the meeting or public hearing, and a summary of the

comment will be read during the meeting or public hearing. Instructions to submit written comment can also be translated into non-English languages on the District’s website, as needed. The public may submit comments to the Board Written comments may be submitted in the following ways: 1. in writing by emailing the Board at schoolboard@philasd.org, including: a. the subject line “Board Comments,”; and b. the name of the individual submitting the comments. . The public may submit comments to the Board in writing and Page 2

2. delivering them written comment to the Board Office located at 440 N. Broad Street, Suite 101, Philadelphia, PA 19130, including: a. a clear indication that the writing is intended to be a written comment; and b. the name of the individual submitting the comments. In the instance that a written comment is submitted in a non-English language, Board staff will have the comment/s translated into English and the comment will be included in the record of the meeting in English. Comments should include the subject line “Board Comments,” the name of the individual submitting the comments, and the individual’s home address. Note: Individuals who do not wish to share public comment, but wish to raise a concern to be addressed by the District’s administration are encouraged to submit their concern to the Administration in accordance with Board Policy 906, Addressing Student and Constituent Concerns and its administrative procedures available on the Board’s Policy Manual

webpage1 on its website. All written testimony must be received 24 hours in advance of the action meeting or committee meeting at which it will be discussed. The Board will accept unlimited written testimony that has been timely-submitted, and will include it in full in the record of the meeting, read a summary of the testimony during the meeting. Speaker Comment and Registration Action or and Committee Meetings The public may share spoken comments with the Board by registering to address the Board at any regularly scheduled Action Meetings and or Committee Meetings. The procedures for addressing the Board are as follows: 1. Speaker registration will open at 4:00 p.m. on the Monday (or the first business day) of the week in which the meeting will be held. 2. Individuals must register by submitting the speaker request form (for the meeting at which they wish to address the Board) Board’s website or by calling 215-400-5959 to register with Board staff.

3. Speaker registration will open at 4:00 p.m. on the Monday (or the first business day) of the week in which the meeting will be held. 4. Individuals must register no later than 4:00 p.m. on the business day immediately preceding the meeting at which they would like to speak. 5. Individuals will be registered on a first come, first served basis, subject to the following exceptions, with a limit of thirty (30) speakers per meeting. Each speaker 1 The Policy Manual is available at https://www.philasd.org/schoolboard/policies/ Page 3

will be given two (2) minutes to address the Board. 6. Non-Student Speakers: ○ Individuals must register by submitting the speaker request form (for the meeting at which they wish to address the bBoard) available on the Board’s website2 or by calling 215-400-5959 to register with Board staff. ○ Non-English speakers can translate these instructions to their native language on the Board’s website. ○ Individuals will be registered on a first come first served basis, subject to the following exceptions, with a limit of thirty (30) non-student speakers per meeting. Each speaker will be given two (2) minutes to address the Board. 7. Student Speakers: ○ Students must register by submitting the student speaker request form (for the meeting at which they wish to address the Board) available on the Board’s website2 or by calling 215-400-5959 to register with Board staff. ○ Non-English speakers can translate these instructions to their native language on the Board’s website.

○ Students will be registered on a first come first served basis, with a limit of fifteen (15) student speakers per meeting. Each speaker will be given three (3) minutes to address the Board. 8. Individuals will be registered on a first come, first served basis, subject to the following: In order to prioritize new voices, speakers who did not speak at the immediately prior most recent public aAction mMeeting will be given the opportunity to address the Board before speakers who spoke at the most recent Board’s last public Action Meeting. Accordingly, speakers who spoke at the most recent Action prior Mmeeting will be registered speak after those who did not, subject to the maximum speaker limit. 9. No individual may register to speak more than once during a meeting, but may speak on multiple topics within the time limit. 10. All speakers are asked to remember that Board meetings are opportunities to engage in

civil discourse. Individuals may be ruled out of order if they: use vulgar, obscene, or physically threatening language. ○ They make any disparaging remarks of a personal nature regarding any individual, whether or not that person is present; in which case they will be directed to address their comments to the appropriate District administrator; or ○ Use any vulgar, profane, or physically threatening language. 11. The presiding officer may: ○ Interrupt or terminate a participant’s statement or disconnect electronic access when the statement is exceeds the time period allotted under these procedures or is not related to the District, a matter being considered for official action by the Board, or a matter that may come before the Board. too lengthy, personally directed, abusive, obscene, or irrelevant. 2 The website address is https://www.philasd.org/schoolboard/speaker-request-form/ Page 4

○ Request any individual to leave the physical meeting or disconnect electronic access when that person does not observe reasonable decorum. ○ Call a recess or adjourn to another time when the lack of public decorum interferes with the orderly conduct of the meeting. ○ Suspend or alter any of the procedures related to addressing the Board. If a speaker indicates when registering they speak a non-English language, a translator will be provided and the speaker’s time will be doubled to allow for live translation to occur. Student Speakers Current students of Philadelphia District or charter-operated schools in Philadelphia may share spoken comments with the Board by registering to address the Board at any regularly scheduled Action Meetings and Committee Meetings. The procedures for addressing the bBoard are as follows: 1. Students must register by submitting the student speaker request form (for the meeting at which they wish to address the Board) on the Board’s website or by calling

215-400-5959 to register with Board staff. 2. Student registration will open at 4:00 p.m. on the Monday (or the first business day) of the week in which the meeting will be held. 3. Students must register no later than 4:00 p.m. on the business day immediately preceding the meeting at which they would like to speak. 4. Students will be registered on a first come first served basis, with a limit of fifteen (15) speakers per meeting. Each speaker will be given three (3) minutes to address the Board. 5. In order to prioritize new voices, student speakers who did not speak at the immediately prior public action meeting will be given the opportunity to address the Board before speakers who spoke at the Board’s last public action meeting. Accordingly, speakers who spoke at the prior meeting will speak after those who did not. 6. No individual may register to speak more than once during a meeting. 7. All student speakers are asked to remember that Board meetings are opportunities

to engage in civil discourse. Individuals may be ruled out of order if: a. They make any disparaging remarks of a personal nature regarding any individual, whether or not that person is present; in which case they will be directed to address their comments to the appropriate District administrator; or b. Use any vulgar, profane, or physically threatening language. 8. The presiding officer may: a. Interrupt or terminate a participant’s statement when the statement is too lengthy, personally directed, abusive, obscene, or irrelevant. b. Request any individual to leave the physical meeting or disconnect electronic access when that person does not observe reasonable decorum. c. Call a recess or adjourn to another time when the lack of public Page 5

decorum interferes with the orderly conduct of the meeting. d. Suspend or alter any of the procedures related to addressing the Board. Special Meetings & Board Public Hearings At Special Meetings and Board Public Hearings3, the Board of Education reserves the right to modify the speaker procedures and will make announcements about the speakers procedures for these meetings at the time of the meeting’s publication. Revisions or Additions to Agenda Items If a motion is made to amend, revise or edit an action item or resolution on the agenda, or to propose a substitute for it, and the public has had a reasonable opportunity to comment on the original action item or resolution, then the Board may proceed to vote on the amended or substituted action item or resolution without further public comment, if the amendment, revision, edit, or substitute resolution pertains to the same subject which is addressed in the original action item or resolution.

When a resolution or action item is added to the agenda during the meeting or within 24 hours of the meeting, in accordance with the Sunshine Act and this policy, the Board will offer a further public comment opportunity limited to the added agenda item for up to four (4) members of the public who are physically present at the meeting. If no speakers request to be heard, then the Board may proceed to vote. Meeting Procedures Voting All motions require for adoption a majority vote of those Board Members present and voting, except as provided by statute or the below special voting requirements. Special Voting Requirements 1. Actions requiring the affirmative votes of two-thirds of the full membership of the Board: a. Transferring, during the first three (3) months of the fiscal year, budgeted funds set apart or appropriated to a particular item of expenditure.[1] b. Appoint to a teaching position a person who has served as a Board member and who has resigned.[2][3]

c. Conveying land or buildings to certain charities or other public agencies without following prescribed valuation procedures or with more favorable financing.[3][4] 3 Public Hearings are meetings held pursuant to the requirement set forth in section 12-1310 of the Philadelphia Home Rule Charter Page 6

d. Incurring temporary debt (non-emergency).[5][6] e. Dismissing a tenured professional employee after a hearing.[3][7] f. Borrowing in anticipation of current revenue.[3][8] 2. Actions requiring the affirmative votes of a majority of the full membership of the Board: a. Fixing the length of the school term.[3] b. Adopting textbooks.[3][9] c. Appointing the district Superintendent and Assistant Superintendent(s).[3][10][11] d. Appointing teachers and principals.[3] e. Adopting the annual budget.[3][6][12] f. Appointing tax collectors and other appointees.[3] g. Levying and assessing taxes.[3][13][14] h. Purchasing, selling, or condemning land.[3][15] i. Locating new buildings or changing the location of old ones.[3] j. Creating or increasing any indebtedness.[3][16] k. Adding or increasing appropriations to meet an emergency or catastrophe.[3][6] l. Incurring temporary debt to meet an emergency or catastrophe.[3][6] m. Adopting planned instruction.[3][17]

n. Establishing additional schools or departments.[3] o. Designating depositories for school funds.[3][18][19] p. Authorizing the transfer of any unencumbered balance, or portion thereof, from one appropriation to another, or from one spending agency to another.[6] q. Entering into contracts of any kind, including contracts for the purchase of fuel or any supplies where the amount involved exceeds $100 (including items subject to bid requirements).[3][20] r. Fixing salaries or compensation of officers, teachers, or other appointees of the Page 7

Board.[3] s. Entering into contracts with and making appropriations to the intermediate unit for the district’s proportionate share of the cost of services provided or to be provided by the intermediate unit.[3] t. Dismissing, after a hearing, a Superintendent, Assistant Superintendent or non-tenured teacher.[3][21][22] u. Determining the location and amount of any real estate required by the school district for school purposes.[3][23][24] v. Vacating and abandoning property to which the Board has title.[3][25] w. Calling a special meeting when the President has failed to do so after written request of three (3) members of the Board.[26] x. Adopting, amending or repealing Board procedures and policy.[27] y. Combining or reorganizing into a larger school district.[28] Audience Protocols To ensure that maximize the ability for attendees all individuals attending public meetings of the Board have the opportunityto observe and hear the meeting and those individuals who

have registered to address the Board, all members of the public attending all the meetings shall be expected to follow the below audience protocols: 1. Turn off or sElectronic recording devices and cameras, in addition to those used as official recording devices, are permitted; however, all such devices, including .ilence all cell phones, and pagers, must be in silent mode and not be disruptive to others. , and other electronic devices. 2. Limit the displaying of signs, posters, or placards inside the room where the meeting is being held to appropriate locations. 3. Know that it is unlawful to disrupt public meetings and that individuals who do so may be prosecuted. 4. Understand that the presiding officer may instruct that an individual be removed if s/he the presiding officer determines that they are the individual is disrupting the meeting. Electronic recording devices and cameras, in addition to those used as

official recording devices, shall be permitted at public meetings under guidelines established by the Board. Action Meeting Agenda Action Meetings will follow the below agenda, as applicable, unless altered by the Board President or appropriate parliamentary procedure: 1. Call to Order 2. Roll Call Page 8

3. Approval of Minutes 4. Celebrating Success 5. Committee Reports 6. Registered Student Speakers 7. Superintendent Remarks 8. Presentations 9. Written Comment 10. Registered Speakers on General Topics 11. Action Items & Votes 12. New Business 13. Adjournment Public Notice 1. Notice of regular meetings shall be given by publication and posting of a schedule showing the date, place and time of all regular meetings for the calendar year at least three (3) days prior to the time of the first regular meeting. 2. Notice of all special meetings shall be given by publication and posting of notice at least twenty-four (24) hours prior to the time of the meeting, except that such notice shall be waived when a special meeting is called to deal with an actual emergency involving a clear and present danger to life or property. 3. Notice of all rescheduled meetings shall be given by publication and posting of notice at least twenty-four (24) hours prior to the time of the meeting.

4. Notice of all recessed or reconvened meetings shall be given by posting a notice of the place, date and time of meeting. 5. Notice of all public meetings shall be given to any newspaper circulating in Philadelphia County and a radio or television station which so requests. 6. Notice of all public meetings shall be given to any individual who so requests and provides a stamped, addressed envelope for such notification. Legal References: 1. 24 P.S. §6-609 2. 24 P.S. §3-324 3. 24 P.S. §5-508 4. 24 P.S. §7-707 5. 24 P.S. §6-634 6. HRC §12-303 7. 24 P.S. §11-1129 8. 24 P.S. §6-640 9. Board Policy 108 10. 24 P.S. §10-1076 11. HRC §12-301 12. Board Policy 604 13. Board Policy 605 14. HRC §12-305 15. Board Policy 706 16. HRC §12-306 17. Board Policy 107 Page 9

18. 24 P.S. §6-621 19. Board Policy 608 20. Board Policy 610 21. 24 P.S. §10-1080 22. 24 P.S. §5-514 23. 24 P.S. §7-702 24. Board Policy 706 25. 24 P.S. §7-708 26. 24 P.S. §4-426 27. HRC §12-209 28. 24 P.S. §2-224 Page 10

THE SCHOOL DISTRICT OF PHILADELPHIA No. SECTION: TITLE: Policy 006.1 - Attendance at Meetings via Electronic Communications ADOPTED: REVISED: POLICY 006.1 - ATTENDANCE AT MEETINGS VIA ELECTRONIC COMMUNICATIONS Purpose See below linked documents for the proposed policy and (if applicable) Board Operating Guidelines. Administrative Procedures: Policy 006.1 Attendance at Public Meetings via Electronic Communications Board Operating Guidelines 006.1 Attendance at Meetings via Electronic Communications

THE SCHOOL DISTRICT OF PHILADELPHIA No. 0056.1 SECTION: Board Bylaws TITLE: Attendance at Public Meetings via Electronic Communications ADOPTED: August 16, 20181 REVISED: 0056.1 ATTENDANCE AT PUBLIC MEETINGS VIA ELECTRONIC COMMUNICATIONS Purpose Members of the Board of Education (“Board”) of the Board are expected to attend each public meeting in person. However, the Board recognizes that factors such as illness, travel, schedule conflicts and weather conditions can make impossible the physical presence of a Board Member at a Board meeting, and that electronic communications can enable a Board Member to participate in a meeting from a remote location. This policy sets forth the parameters for Board Member attendance at public meetings via electronic communications. Authority The Public School Code and Philadelphia Home Rule Charter permit the Board to adopt and enforce such reasonable rules and regulations as it may deem necessary and proper for its

governance as well as the management of the affairs of The School District of Philadelphia (“District”) and its operations.[1][2][3][4][5] Core Requirements A Board Member shall be able to attend a meeting, and participate in Board deliberations and voting, through electronic communications, but only under limited circumstances. The Board President may also permit other necessary participants to participate in meetings via electronic communications as the Board President deems appropriate. The Board authorizes the administration to provide the equipment and facilities required to implement this policy. Authority A Board Member who attends a meeting through electronic communications shall be considered present only if the Board Mmember’s electronic access allows them to hear the meeting and allows those in attendance to hear the Board Member. can hear everything said at the meeting 1 This policy was originally adopted as Policy 005.1: Attendance at Meetings via Electronic Communications

Page 1

and all those attending the meeting can hear everything said by that member. If the Board President of the Board of Education determines either condition is not occurring, s/he they shall may terminate the Board Member’s attendance through electronic communications. To attend a Board meeting through electronic communications, a Board mMember shall comply with the following: 1. Where practical, submit a written request to the Board President or designee at least three (3) days prior to the meeting. The Board President or designee may excuse this requirement in the event of exigent circumstances. The Board President or designee may also receive, review, and approve a request for attendance at all meetings for a set duration of time via electronic communications. 2. Ensure that the remote location is quiet and free from background noise and interruptions. 3. Participate in the entire Board of Education meeting. 4. For meetings held via video conferencing software, the Board Member must be

visible on the screen. • Board Members who need to step away from the camera momentarily should notify the Board’s Chief of Staff or their designee. 5. Participate in the meeting effectively, including: • Be aware of what is in the background while on a video conference. • Use a laptop with stable wired or wireless internet connection. • Participating in public meetings from the car or a distracting environment is not appropriate. • Mute the microphone when not speaking (and remember to un-mute when starting to speak). • Ensure no visually or audibly disruptive activities are occurring in the background or foreground of video that reduce overall meeting or participant productivity. If the Board President deems a Board Member violates this policy, they shall consider the Board Member not present and the Board Member will not be able to participate in the meeting. The Board Vice-President shall review and approve requests for the Board President to participate in a meeting/s virtually.

The Board authorizes the administration to provide the equipment and facilities required to implement this policy. Emergency Conditions In the event that City, county, state, federal public health officials or authorities, the Governor, or any similar authority with appropriate jurisdiction declares an emergency condition that prevents or discourages public gatherings due to a public health or safety concern, the Board shall be authorized to conduct meetings primarily or entirely via electronic communications to enable all Board Members and other necessary participants to fully participate in the conduct of official public Board business through Page 2

electronic communications. Meetings held primarily or entirely via electronic communications shall be conducted in a manner that assures compliance with the public access and public comment requirements of the Sunshine Act. All rules normally applicable to in-person meetings of the Board, as well as the rules for Board Member participation in this policy, shall be observed in meetings held primarily or entirely via electronic means to the extent practicable and appropriate to the nature and features of the technology used.[6] The requirement for Board Members to submit a request to participate in meetings through electronic communications shall be waived during such emergency conditions. The Board authorizes the administration to utilize available technical resources to permit the public to attend and submit public comment during open meetings via electronic communications, in accordance with law and Board procedures and policy.[6][7] Legal References:

1. Public School Code – 24 P.S. §4-407 2. Home Rule Charter – §12-209 3. Home Rule Charter - §12-200 4. Home Rule Charter - §12-300 5. Public School Code - 24 P.S. §5-510 6. Sunshine Act - 65 Pa. C.S. §701 et seq. 7. Policy 006 - Meetings Related Information: 1. 006.1 Attendance at Public Meetings via Electronic Communications Board Operating Guidelines Legal References: 1. Public School Code – 24 P.S. Sec. 407 2. Home Rule Charter – 12-209 Page 3

Effective: Revised: Board Operating Guidelines for Board of Education Attendance at Meetings via Electronic Communications (Attachment for Policy 006.1) Purpose The purpose of these Board Operating Guidelines is to effectuate Policy 006.1: Attendance at Meetings via Electronic Communications, which allows Board of Education (“Board”) members to participate in Board deliberations and voting, through electronic communications, but only under limited circumstances. Procedures Virtual Meeting Attendance Virtual meeting attendance for Board members who have requested and been approved by the Board President for this flexibility will be conducted through Zoom® audio and video software. In advance of virtual meeting attendance, the Office of the Board of Education will be responsible for providing Board Members with the technology, calendar invitations, and other logistical support for effective virtual meeting attendance. This will require the Board

Member to pick up any technical hardware from 440 N. Broad Street in advance of the meeting. At the beginning of each meeting, an announcement will be made noting which Board Member/s will be participating virtually and affirming that their virtual attendance has been approved by the Board President. Requesting Virtual Meeting Attendance To request to attend a meeting(s) via electronic communications, the requesting Board Member will submit the written request through the designated form to the Board President at least three (3) days prior to the scheduled meeting. The Board President or designee may excuse this requirement in the event of exigent circumstances. The form will ask questions including: ● Requesting Board Member name ● Reason for request ● Affirmation that the requesting Board Member will be able to participate in the meeting effectively as defined in the policy ● Whether the Board Member will be virtual for part or the entirety of the meeting Page 1

● Duration of request (i.e. single meeting request or range of dates during which all meetings will be attended via electronic communications) Page 2

THE SCHOOL DISTRICT OF PHILADELPHIA No. SECTION: TITLE: Policy 007 - Public Engagement ADOPTED: REVISED: POLICY 007 - PUBLIC ENGAGEMENT Purpose See below linked documents for the proposed policy and (if applicable) Board Operating Guidelines. Administrative Procedures: Policy 007 Public Engagement Board Operating Guidelines 007 Public Engagement

THE SCHOOL DISTRICT OF PHILADELPHIA No. 0067 SECTION: Board Bylaws TITLE: Public Engagement ADOPTED: August 16, 20181 REVISED: 0067 PUBLIC ENGAGEMENT Purpose This policy sets forth the mechanisms for Board Members recognize the importance of engaging in meaningful, two-way communication between members of the Board of Education (“Board”) and the public about the issues impacting education in tThe School District of Philadelphia (“District”). Board Members shall engage in effective internal and external communications with key stakeholder groups, constituents, and members of the larger school community. As public officials acting on behalf of the residents of Philadelphia, Board Members have an obligation to provide constituent services but, in doing so, should not involve themselves in problem resolution or management. Effective school governance requires Board Members to listen, ask questions, and engage in

public dialogue. Board members shall seek the advice of experts with diverse viewpoints to support and strengthen their decision making. Authority The Public School Code and Philadelphia Home Rule Charter permit the Board to adopt and enforce such reasonable rules and regulations as it may deem necessary and proper for its governance as well as the management of the affairs of the District and its operations.[1][2][3][4][5] Delegation of Responsibility The Office of the Board of Education shall create and maintain Board Operating Guidelines that describe the procedures to communicate, manage, and track public engagement. Primary contact information on how to submit comments from constituents shall be shared on the Board’s website. Board staff shall be available to collect and manage constituent services at the Board Office at 440 N. Broad Street, Suite 101, Philadelphia, PA 19130. Core Requirements 1 This policy was originally adopted as Policy 006: Public Engagement Page 1

Communications It is the intent of tThe Board shall to engage in effective internal and external communication and public engagement with key stakeholder groups, constituents, and members of the larger school community. The Board and Board staff shall by establishing a and implement timely and organized system for delivery of information communications about new initiatives, emergency communications, changes to Board policies, and statements on behalf of the Board, and other matters that sustain key relationships. Matters not yet ripe for discussion will not be released publicly.[6][7] Constituent Services It is the intent of tThe Board and Board staff shall that provide constituent services are provided through well-defined protocols that allow the Board to: ● Hear from school community members; facilitate the ability of the Board to resolve problems effectively, ● Recognize and understand trends; ● Escalate to appropriate District staff when necessary; and [8]

● iIdentify opportunities for systems improvement. The Board recognizes that in order to guarantee fairness and equity, Board Members shall should not confer special advantage on any employee, parent/guardian, student, vendor, or any other person or entity that is outside of the regular decision-making processes established by Board policy or by the District. Rather, it is the intent of the Board to ensure that the Board and the District have well-defined points of access for constituents, creates a culture of customer service, and responds to constituent requests. School Visits Board Members recognize that school visits are a fundamental component of Board business and their work. Board Members shall commit to regularly attending school visits organized to include a diverse range of schools. Board Members shall conduct school visits to inform official business of the Board and shall follow protocols to respect the day-to-day operations of schools. [10] Public Hearings

The Board shall hold not less than two (2) public hearings during the year, in addition to other regularly scheduled hearings, for the specific purpose of considering all school issues or problems of public interest.[9] At least thirty (30) days prior to the scheduled hearing, the Board shall advertise the hearing in accordance with applicable law. At least fifteen (15) days prior to the scheduled hearing, interested participants may present written statements to the Board relating to proposed issues to be considered at the hearing through the Office of the Board of Education.[9] Delegation of Responsibility Page 2

The Office of the Board of Education shall create Board Operating Guidelines that describe the procedures to manage the Board’s engagement with the public. Primary contact information on how to submit comments from constituents shall be shared on the Board’s website. Board staff shall be available to collect and manage constituent services at the Board Office at 440 N. Broad Street, Philadelphia, PA 19130. Legal References: 1. 24 P.S. §4-407 2. 24 P.S. §5-510 3. Home Rule Charter – § 12-209 4. Home Rule Charter – § 12-200 5. Home Rule Charter – § 12-300 6. Policy 901 - School-Community Relations Objectives 7. Policy 902 - Publications Programs 8. Home Rule Charter – § 12-310 9. Policy 906 - Addressing Student and Constituent Concerns 10. Policy 907 - School Visitors Related Information: 1. Policy 007 Public Engagement Board Operating Guidelines Legal References: 1. Home Rule Charter – Secs. 12-1209, 12-310 Page 3

Effective: Revised: Board Operating Guidelines for Board of Education Public Engagement (Attachment for Policy 007) Purpose The purpose of these Board Operating Guidelines is to effectuate Policy 007: Public Engagement, which sets forth mechanisms for meaningful, two-way communication between members of the Board of Education (“Board”) and the public about issues impacting education in The School District of Philadelphia (“District”). Procedures Communications The goal of the Board’s public engagement will be to regularly and consistently communicate with stakeholders using shared messages that highlight Board priorities, decision-making, key engagement events, and progress or results. To execute the Board’s goals for public engagement, Board staff will regularly communicate with the public in the below ways in alignment to its current strategic communications plans: Communication Channel ● Facebook ● Twitter

● News and Press Releases (language translation available through the toolbar at the top of the page) ● Newsletter and Supplemental E-Blasts (sent to all District staff, families, and students and available in the District’s 9 languages; to request to be added as a community member, email schoolboard@philasd.org) In addition to the above opt-in communication channels, Board staff will regularly conduct media and external relations activities including but not limited to: ● Pitch stories to news media outlets, send out media advisories, and provide media availability for Board Leadership and Board Members ● Strategically position opinion pieces in news media to make the opinions of the Board known Page 1

● Engage elected officials and other key stakeholders to build coalition around the work and priorities of the Board Constituent Services The below methods can be used by constituents and will be monitored regularly by Board staff to triage the intake of any constituent outreach: ● Call the Office of the Board of Education during regular business hours at: (215) 400-4010 ● Leave a message during non-regular business hours at: (215) 400-4010 ● Email the Board of Education at: schoolboard@philasd.org ● Send mail or visit the Board of Education’s physically accessible office located at: 440 N. Broad Street, Philadelphia, PA, 19130, Suite 101 The Board’s regular office hours are Monday through Friday from 9:00am to 5:00pm. Constituents reaching out to the Board can expect a response in no more than 48 hours, and oftentimes much faster. Constituents who speak a language other than English will be supported through a translator when contacting the Board’s office.

Board staff will connect the constituent to the most appropriate contact in the District for the question or concern that is raised. Board staff will also follow up with District staff to ensure the constituent’s needs were adequately met. Constituent outreach will be tracked by Board staff in a spreadsheet log that is shared weekly with Board Members. Additionally, quarterly summaries of outreach received will be provided to Board Members including: ● Types of constituents reaching out (i.e. students, parents/caregivers, staff, etc) ● Trending issues being raised ● Steps taken or recommendations made to District staff to alleviate trending issues ● Resolutions and response time School Visits School visits are organized for all Board Members by Board staff 1-2 times per month. To respect the school leader’s time and their ability to manage their day-to-day responsibilities, each visit will last no more than 90 minutes. Board Member school visits intentionally

include both District and charter-run schools of all grade types and occur throughout the academic year. During school visits, Board Members are greeted by the school’s leadership, provided a tour of the school, visit classrooms, and meet with the school’s leadership to discuss areas of success and opportunities for growth and improvement within the school communities. These discussions will be rooted in the Board’s adopted Goals and Guardrails to understand how the experience of school communities can inform progress towards the Board’s vision for the District. Prior to each visit, transportation can be provided for Board Members if requested and pre-approved in line with relevant Board Operating Guidelines. School information sheets Page 2

are also provided to Board Members in advance of school visits including information such as: ● Principal name ● Learning network ● Assistant Superintendent ● Enrollment ● Demographics ● Attendance ● Special Education data ● English Language Learner data ● Suspension data ● SPREE (District-run) or ACE (charter-run) data ● Any school-specific program data Following each school visit, Board staff shall provide the Board with a summary including attendees and highlights from the visit. Public Hearings Public hearings are held at least two (2) times per year and are posted on the Board website, Board calendar, and public notice of the meeting is provided in accordance with the Board’s Meetings policy. Included in the public notice will be the speaker protocols and registration instructions for each public hearing which will also be available on the Board website. Written comment can be submitted to the Board as outlined on the Board website in advance of each public hearing.

If an individual registers to speak and speaks a language other than English, a translator will be coordinated. If an individual submits written comment in a language other than English, the comment/s will be translated into English for Board Members. Public hearings do not have defined topics and instead provide an opportunity for the public to raise topics of interest with the Board. Public hearings will take place at the physically accessible Education Center located at 440 N. Broad Street or at other physically accessible locations in different parts of Philadelphia. All public hearings will be streamed live on the District’s website and feature live American Sign Language translation. Maintenance Schedule Staff of the Office of the Board will conduct at least annual reviews of the above communication and constituent services guidelines to update these guidelines to put in place the best practices for public engagement. Page 3

THE SCHOOL DISTRICT OF PHILADELPHIA No. SECTION: TITLE: Policy 008 - Ethics Policy ADOPTED: REVISED: POLICY 008 - ETHICS POLICY Purpose See below linked documents for the proposed policy and (if applicable) Board Operating Guidelines. Administrative Procedures: Policy 008 Ethics Policy Board Operating Guidelines 008 Ethics Policy

x THE SCHOOL DISTRICT OF PHILADELPHIA No. 0078 SECTION: Board Bylaws TITLE: Code of Ethics Policy ADOPTED: August 15, 20191 REVISED: 0078 CODE OF ETHICS POLICY Purpose The Board of Education (“Board”) adopts this Code of Ethics Policy which shall apply to members of the Board of Education of The School District of Philadelphia (“District”). This Code Policy is intended to instill public confidence that Board Members are performing their duties as governance officers of the District with integrity and in the best interests of the District. First and foremost, all actions taken by the Board must be designed to further the objective that every child in the City of Philadelphia has access to high-quality public schools, no matter where they live, or what they look like, or who they know. To strengthen the public’s trust in the integrity of the Board and its Board Members, this Code Policy of Ethics imposes restrictions beyond those contained in the Pennsylvania Public Official

and Employee Ethics Act (“Ethics Act”). [1] Board Members shall sign an acknowledgment agreeing to maintain compliance with this Code Policy. Copies of the signed acknowledgment shall be maintained in the offices of the Board. Overarching Principles A. Board Members shall avoid impropriety and the appearance of impropriety and shall strictly adhere to standards and conduct that promote public confidence in the Board’s governance of the District. [2][3] B. Board Members shall uphold the integrity and independence of the Board and perform the duties of their office impartially and diligently. [2] C. Board Members shall carry out the obligations of their position in a fair, impartial, and objective manner. D. Board Members shall not knowingly act in any way that creates an appearance of improper influence or potential conflict of interest that would violate the public’s trust. E. Board Members shall not use or attempt to use their position as a Board Member

to obtain unwarranted privileges or advantages for themselves or others. [2][3] Definitions 1 This policy was originally adopted as Policy 007: Ethics Policy Page 1

Terms used herein shall have the meanings provided in the Ethics Act, unless modified herein to render a requirement more stringent.[1] Board: The Board of Education of the School District of Philadelphia. Board Member(s): One or more members of the Board. Business: Any corporation, partnership, sole proprietorship, firm, enterprise, franchise, association, organization, self-employed individual, holding company, joint stock company, receivership, trust, or any legal entity organized for profit or not-for-profit. Business with which someone is associated: Any business in which a Board Member or a member of the Board Member’s immediate family is a director, officer, owner, employee, or has a financial interest. City: The City of Philadelphia. Code: This Code of Ethics applicable to the Board. Conflict or conflict of interest: Use by a Board Member of the authority of their office or any confidential information received through their holding public office for the private pecuniary

benefit of themselves, a member of their immediate family or a business with which they or a member of their immediate family is associated. The term does not include an action having a de minimis economic impact or which affects to the same degree a class consisting of the general public or a subclass consisting of an industry, occupation or other group which includes the Board Member, a member of their immediate family or a business with which they or a member of their immediate family is associated. De minimis economic impact: An economic consequence that has an insignificant effect. District – The School District of Philadelphia. Ethics Act: The Public Official and Employee Ethics Act, 65 Pa. C.S. §1101, et seq. Financial interest: Any financial interest in a legal entity engaged in business for profit which comprises more than 5% of the equity of the business or more than 5% of the assets of the economic interest in indebtedness.

General Counsel: The General Counsel to the District and the Deputy General Counsel for Compliance and Ethics, or another attorney within the Office of General Counsel who has been designated, in writing, including electronic, by the General Counsel to carry out a particular duty or role. Gift: Anything that is received without consideration of equal or greater value. “Gift” shall not include a commercially reasonable loan made in the ordinary course of business. The term shall not include hospitality, transportation or lodging expenses received in connection with a Board Member’s performance of their role as a Board Member. Page 2

Honorarium: Payment made in recognition of published works, appearances, speeches and presentations and which is not intended as consideration for the value of such services which are nonpublic occupational or professional in nature. The term does not include tokens presented or provided which are of de minimis economic impact. Hospitality: Includes all of the following provided in connection with the Board Member’s performance of their role as a Board Member: (1) Meals; (2) Beverages; (3) Entertainment The term does not include gifts, transportation or lodging. Immediate family member: A spouse, domestic partner, parent, sibling or child. Any relationship by marriage is treated the same as relationship by blood. Impartiality: The condition of being without bias or prejudice in favor of, or against, particular parties or classes of parties, or their representatives, and of maintaining an open mind in considering issues that may come before the Board.

Independent contractor: A person who performs professional, scientific, technical, advisory or consulting services to the Board for a fee, honorarium, or similar compensation pursuant to a contract. Inspector General: Office of the Inspector General for the School District of Philadelphia. Person: A business, governmental body, individual, corporation, non-profit, union, association, firm, partnership, committee, club or other organization or group of persons. Transportation or Lodging expenses: Payment/reimbursement for transportation or lodging that is received in connection with a Board Member’s performance of their role as a Board Member. This does not include payments or reimbursements made by the School District. Authority The Public School Code and Philadelphia Home Rule Charter permit the Board to adopt and enforce reasonable rules and regulations as it may deem necessary and proper for its governance as well as the management of the affairs of the District and its operations.

[4][5][6][7] Core Requirements Page 3

Requirements and Restrictions The restrictions stated herein align with, or are in addition to, those restrictions set forth in the Ethics Act, and shall be considered at least as, or more restrictive than the Ethics Act. The requirements and restrictions set forth in the Ethics Act apply to Board Members, even if not included within this Code Policy. In the event of any conflict between this Code Policy and the Ethics Act, the more restrictive provision shall apply. A. Board Members shall not engage in conduct that constitutes a conflict of interest. B. Board Members shall maintain impartiality and integrity in the conduct of the business of the District. C. Board Members shall abstain from recommending, participating in or attempting to influence any District action or decision in which they have a personal, family or financial interest that is different from the general public. For purposes of this provision,

“participating” includes discussion and deliberation on a matter that is the subject of a vote, but does not include being present at a public meeting during discussions by others in the Board Members’ presence. D. Board Members shall abstain from voting in a hearing, proceeding, or other matter where voting would result in a conflict of interest. in which their impartiality, independence, or integrity may be reasonably questioned. E. Board Members must disclose the existence of any financial interest or potential or actual conflict of interest of the Board Member or their immediate family member or business with which they or their immediate family are associated to the General Counsel as soon as practicable after the Board Member becomes aware of such interest or potential or actual conflict. If disclosure and/or abstention are deemed to be required, the General Counsel shall advise the Board Member and the Board, through its President (or Vice-President if the

interest or conflict involves the President) and/or Chief of Staff, of such advice. The General Counsel shall have the discretion to notify the Board President and/or Chief of Staff of a determination that disclosure and/or abstention are not required. F. Board Members who have reason to believe their impartiality, independence or integrity might reasonably be questioned, shall report their underlying concern to the General Counsel to determine if there is a need for disclosure and/or abstention of the Board Member from a particular matter. If disclosure and/or abstention are deemed to be required, the General Counsel shall advise the Board Member and the Board, through its President (or Vice-President if the concern involves the President) and/or Chief of Staff, of such advice. The General Counsel shall have the discretion to notify the Board President and/or Chief of Staff of a determination that disclosure and/or abstention are not required.

G. If disclosure and/or abstention are deemed to be required, the Board Members who are required to abstain from participating and/or voting shall, prior to a vote being taken, Page 4

publicly announce and disclose the nature of their interest and in a written memorandum shall be filed with the person responsible for recording the minutes at which a vote is taken, which writing shall be considered a public record. [2][8][9] H. Board Members shall not accept an honorarium relating to their roles as Board Members. This means receiving payment when invited to appear and talk about subjects related to their work because of their identities as Board Members, or payment for other services that appear unrelated to Board service but are out of proportion to the market value of such services. [2][8] I. Board Members, their immediate family members, and businesses with which they or their immediate family members are associated shall not enter into any contract valued at $5001,000 or more with the District or any subcontract valued at $5001,000 or more with any person awarded a contract with the District, unless the contract has been awarded

through an open and public process, including prior public notice and subsequent public disclosure of all proposals considered and contracts awarded. In such case, the Board Member shall not have any supervisory or overall responsibility for the implementation or administration of the contract. [2][8] J. Board Members shall not solicit or accept anything of monetary value, including a gift, loan, political contribution, reward or promise of future employment, based on any understanding of the Board Member that the vote, official action or judgment of the Board Member would be influenced thereby. A Board Member shall report to the General Counsel all such offers from any person if the Board Member reasonably believes the offer was designed to influence the Board or could appear to be so designed. [2][8] K. Board Members shall not solicit, request from, suggest to, or recommend to any contractor, subcontractor, or consultant actively bidding or soliciting for a contract with

the School District the appointment or employment of any individual in any capacity by the contractor, subcontractor or consultant. Unless with the prior disclosure to and consultation with the General Counsel, Board Members shall not solicit, request from, suggest to, or recommend to any current Board contractor, subcontractor, or consultant the appointment or employment of any individual in any capacity by the contractor, subcontractor, or consultant. The requirements in this subsection survive until one (1) year after completion of a Board Member’s service on the Board. L. Board Members shall not be employees of the District or of a charter school that enrolls students who are residents of the City or of a charter management organization that manages a charter school that enrolls students who are residents of the City. Board Members shall disclose if any immediate family members are employees of the District or

of such a charter school or charter management organization to the General Counsel. The General Counsel will determine if public disclosure of the family employment and recusal from participating or voting is required.[10] M. Board Members shall not have an ownership interest in, or serve on a board of trustees or directors of, a charter school or charter school management organization operating or with a Page 5

direct or indirect presence in Pennsylvania. Board Members shall disclose if any immediate family members have an ownership interest in, or serve on the board of trustees or directors of, a charter school or charter school management organization operating or with a direct or indirect presence in Pennsylvania to the General Counsel. The General Counsel will determine if public disclosure of the interest and recusal from participating or voting is required. N. Board Members shall not directly or indirectly act as a broker or agent who procures, or receives any compensation in connection with the procurement of bonds for the District. O. Board Members shall not, during service on the Board or thereafter, reveal, use, or permit the use of any confidential information, in whole or in part, without proper legal authorization by the General Counsel. Information received or otherwise accessed by a Board Member by virtue of the Board Member’s service on the Board shall be considered

confidential information unless such information is otherwise publicly accessible or the President of the Board or the General Counsel authorizes disclosure or release of such information. P. Board Members shall not use or attempt to use their position on the Board to obtain privileges or advantages for themselves or others. This would include, but is not limited to, placements at any school or program. Q. Board Members may not represent any individual (including themselves or immediate family members) or other person for promised or actual compensation, or in anticipation of any other financial benefit, in any matter before the Board or the District for one (1) year after leaving the Board, including returning as an independent contractor. [2][8] R. The Board values the diverse backgrounds and experiences of its Board Members and the benefit of diversity of thought and approach its Board Members bring to governance of the

District and engagement with the community. The Board recognizes that a Board Member’s experience is an asset to the Board and may be a reason that a Board Member was nominated and appointed to the Board, and that such experience may be a direct result of or related to a Board Member’s professional background and livelihood. The Board believes candidates should not be dissuaded from considering service on the Board. Accordingly, Board Members who have been associated with a business that is doing business with the District or with District students, families, or staff at the time of their appointment to the Board must disclose the nature of the business association to the Board, and unless by majority vote the Board disapproves, may continue with such business association so long as the Board Member remains compliant with the Ethics Act and other applicable laws, as well as Paragraph I above and other provisions of this Code Policy.

S. Board Members shall not themselves, nor permit any business with which they are associated to, trade on status as a Board Member or a connection to the Board. However, Board membership may be included as an item in an official bio, resume, or curricula vitae so long as doing so does not violate any provision of the Ethics Act. Page 6

T. Board Members shall be bound by the following rules concerning gifts: a. Board Members shall not solicit or accept a gift of any value from any person or entity that does business with the District or seeks to do business with the District. Board Members shall not solicit or accept a gift whose value exceeds $50100 from any other person or entity without disclosure to and written permission of the General Counsel, unless an exception in paragraph (d) below applies. Board Members may refer a person offering a gift to Policy 702, “Gifts, Grants, and Donations.” b. Board Members shall not accept or receive a gift of any value if they believe that the gift is being made to influence their votes, official actions, or judgments relating to any matter that is or is likely to come before the Board. c. Board Members shall not accept gifts through another person on the same terms as if the gift had been made directly to a Board Member.

d. Unless as otherwise prohibited by the Ethics Act or other applicable law or regulation, the prohibitions and approval requirements set forth in this section concerning gifts shall not apply to: i. Gifts from immediate family members, or other close relatives, friends, or business associates when the circumstances (ex., birthday, engagement, marriage, birth of a child, retirement) and size of the gift make clear that the motivation for the gift is based on a purely personal or family relationship and not intended to influence the Board Member’s vote or official action. For the purposes of this paragraph, the terms "friend" or “business associate” shall not include a registered lobbyist or an employee of a registered lobbyist. ii. A plaque or memento of a de minimis economic impact offered as a token of esteem or appreciation on the occasion of a public appearance, speech, or the like attended by Board Members in their official capacity as Board

Members. This paragraph does not include an honorarium. iii. Gifts resulting solely from the Board Members’ membership in a bonafide charitable, professional, educational, labor, or trade organization when generally made available to the same class of members of such entities and not intended to influence the Board Member’s vote or official action as a Board Member. U. Regardless of any other provision authorizing the acceptance of a gift, hospitality, transportation, or lodging, Board Members may not directly or indirectly solicit or accept any gift, gratuity, favor, entertainment, loan, or any other thing of value from a service provider participating in or seeking to participate in the schools and libraries universal service program. [11] Page 7

V. Board mMembers shall not solicit or accept payment for Hospitality, Transportation or Lodging or reimbursement of Hospitality, Transportation or Lodging expenses whose value exceeds $50100 from any person or entity without disclosure to and written permission of the General Counsel. W. Board Members shall not, while a Member, seek, hold, or accept a position as any other public official within the Commonwealth of Pennsylvania or of any county, city or other political subdivision thereof, or as any federal official, or as an official or committee member of a political party, a political campaign, or a partisan political club. A Board Member must first resign from the Board before seeking or accepting any such position. Notwithstanding the foregoing, a Board Member who held a position that would otherwise be precluded under this provision at the time they became a Board Member may complete their term so long as doing so is permissible under the Ethics Act and the Public School

Code. [11], but, with the exception of Board Members appointed prior to the date of adoption of this Code, may not seek, accept, or hold a subsequent term or office while a Board Member. This exemption for Board Members appointed prior to the date of adoption of this Code does not exempt the Board Member from complying with any other provisions of this Code. X. Board Members may not use their Board position, authority, influence, title or status for any political purpose, including requesting or suggesting that another Board Member or District employee participate in political activity. Y. Board Members may not be involved in any manner in the collection, receipt, or solicitation of contributions or anything of value intended for a political purpose. Z. Board Members may not engage in political activity by using Board or District resources, including campaigning for or endorsing candidates on District property. [3][12] Annual Financial Disclosure Statement

A. On an annual basis, Board Members must file the Statement of Financial Interests required by section 1104 of the Ethics Act for the preceding calendar year on or before May 1 of each year in which they hold a position on the Board and of the year after they leave such a position. If May 1 is not a business day, annual Statement of Financial Interests must be filed on or before the next business day. [4][13] B. The annual Statement of Financial Interests shall be submitted to the District’s Office of Talent with a copy retained by the Office of General Counsel. C. General Counsel will provide a copy of the annual Statement of Financial Interests of each Board Member to the City’s Records Department in accordance with the deadlines specified in Paragraph A of this section of the Code Policy. D. Annual Statements of Financial Interests filed by Board Members shall be open to Page 8

inspection by the public at the City’s Records Department and at the Office of the Board of Education District’s Office of Talent during normal business hours in accordance with the Ethics Act. [4][13] E. As required by the Ethics Act, Board Members must disclose the name and address of the source and the amount of any gift or gifts valued in the aggregate at $250 or more and the circumstances of each gift (or such other amount as dictated by the Ethics Act). This paragraph does not apply to a gift or gifts received from a spouse, parent, parent by marriage, sibling, child, grandchild, other family member or friend when the circumstances make it clear that the motivation for the action was a personal or family relationship. However, for the purposes of this paragraph, the term “friend” shall not include a registered lobbyist or an employee of a registered lobbyist. [5][14] F. As required by the Ethics Act, Board Members must disclose the name and address of the

source and the amount of any payment for or reimbursement of actual expenses for transportation and lodging or hospitality received in connection with Board membership where such actual expenses for transportation and lodging or hospitality exceed $650 in an aggregate amount per year (or such other amount as dictated by the Ethics Act). This paragraph shall not apply to expenses reimbursed by a governmental body or to expenses reimbursed by an organization or association of public officials or employees of political subdivisions which the Board Member serves in an official capacity. [5][14] G. As required by the Ethics Act, Board Members must disclose any office, directorship or employment of any nature whatsoever in any business entity, including a not-for-profit, and any financial interest in any legal entity engaged in business for profit. [5][14] Violations A. Board Members who have knowledge of or good faith reason to believe that they or

another Board Member committed a violation of, or a good faith reason to believe that they or other Board Members may have violated, this CodePolicy or the Ethics Act shall immediately notify the General Counsel. within (72) hours or sooner, if necessary, before any Board action involving the subject of the violation or possible violation is taken. B. Board Members shall disclose to the General Counsel any official allegation that they or any other Board Members have committed a felony, misdemeanor, or summary criminal offense, other than a traffic violation, while a Board Member, in any domestic or foreign jurisdiction. C. General Counsel will notify the Board President and Vice-President if a Board Member takes action that is, or is alleged to be, in violation of this Policy, the Ethics Act, or any Page 9

other law, other than a traffic violation. The Board President will determine if the action or alleged action should be investigated internally or reported to the Mayor and/or the State Ethics Commission. could be considered an action that could lead the Mayor to consider removing the Board member from office and, if so, notify the Mayor of said action. If the Board President is the individual accused of the violation or alleged violation, the Vice-President shall make the determination regarding internal investigation or notice to the Mayor and/or State Ethics Commission. [15] D. Board Members shall immediately resign from the Board if indicted of a felony in any domestic or foreign jurisdiction while serving on the Board. Advice and Guidance A. Board Members should seek advice from the General Counsel when they have questions or concerns regarding their obligations under, or the applicability or meaning of, any provision of this Code Policy or the Ethics Act.

B. Board Members shall cooperate with the State Ethics Commission, the General Counsel, the Inspector General and any other appropriate authority as directed by the General Counsel and/or the Board President in all matters relating to the operation and enforcement of this Code Policy and the Ethics Act. Legal References: 1. 65 Pa. C.S. §§ 1101, et seq. 2. Policy 009 - Principles of Governance and Leadership 3. Policy 828 - Suspected Financial Misconduct and Dishonesty 4. Home Rule Charter §12-200 5. Home Rule Charter §12-300 6. 24 P.S. §4-407 7. 24 P.S. §5-510 8. 65 Pa. C.S. §1103 9. Policy 006 - Meetings 10. 24 P.S. §3-324 11. 54 C.F.R. §54.503(d) 12. Policy 320 - Freedom of Speech and Political Activity 13. 65 Pa. C.S. §1104 14. 65 Pa. C.S. §1105 15. Home Rule Charter §12-204 Related Information: 1. 008 Ethics Policy Board Operating Guidelines Page 10

Legal References: 1. 65 Pa. C.S. §§ 1101, et seq. 2. 65 Pa. C.S. §§ 1103 3. Policy 320 - Freedom of Speech and Political Activities 4. 65 Pa. C.S. §§ 1104 5. 65 Pa. C.S. §§ 1105 Page 11

Effective: Revised: Board Operating Guidelines for Board of Education Ethics (Attachment for Policy 008) Purpose The purpose of these Board Operating Guidelines is to effectuate Policy 008: Ethics, which instills public confidence that Board of Education (“Board”) Members are performing their duties as governance officers of the District with integrity and in the best interests of The School District of Philadelphia (“District”). Procedures Statement of Financial Interests A Statement of Financial Interest as defined by the Ethics Act must be completed by each Board Member: ● Before taking the oath of office or entering upon duties. ● Annually by May 1 while serving on the Board. ● By May 1 of the year after leaving the Board. If May 1 is not a business day, the annual Statement of Financial Interests must be filed on or before the next business day. Office of the Board of Education staff (“Board staff”) and Office of General Counsel

(“General Counsel”) are available to assist Board Members in meeting the deadlines to stay in compliance, but it is ultimately the individual responsibility of the Board Member to ensure they are in compliance. Disclosure of New or Potential Conflicts of Interest On an ongoing basis, Board Members shall provide to the General Counsel any actual or potential conflicts of interest and/or reasons for abstentions from votes. This information will be made available to Board staff and is intended to supplement the information provided on the Board Member’s Statement of Financial Interest form. Each Board Member shall meet with General Counsel at least annually or as requested by the General Counsel or Board President to review and discuss any necessary updates to the Board Member’s actual or potential conflicts. This information informs the identification of actual or potential conflicts of interest for the purposes of any necessary vote abstentions. Page 1

Generally speaking, a conflict of interest (actual or perceived) can take the form of both financial and non-financial relationships. Examples of such interests: ● Receipt of payment, in any form, from an organization or individual ● Ownership of stocks or shares in organizations ● Receipt of grants or funding ● Membership on the board of another organization ● Gifts ● Relationships that may impact impartiality (e.g. colleagues, family, mentor, previous supervisor/student) ● Commercial or business interests Abstentions Each month prior to taking any official action as a Board Member, each Board Member must review the action to be taken and identify if they believe they might have a conflict of interest. If they identify a potential conflict of interest, they should notify via email the Board President, Chief of Staff for the Office of the Board of Education, and the General Counsel stating the action to be taken where there is a conflict and what the conflict is.

Reporting to General Counsel Certain situations require Board Members to make a report to the General Counsel. These include: ● Board Members have reason to believe their impartiality, independence or integrity might reasonably be questioned when taking a vote ● Any offer/s from any person if the Board Member reasonably believes the offer was designed to influence the Board or could appear to be so designed These reports should be made from the Board Member to the General Counsel through email or phone call. Violations Upon receipt of a concern or complaint that a Board Member has allegedly violated the Ethics Policy, the Ethics Act, or any other law, other than a traffic violation, General Counsel will notify the Board President, Vice-President, and Board Chief of Staff within 24 hours of receipt of the allegation. The Board President will determine whether the matter should be reviewed internally by the

General Counsel or some other office. That assigned reviewer will look into the facts of the allegation at the direction of the Board President and will provide a report to the Board President and Vice-President within 7 days, unless additional time is requested in order to develop the report. Page 2

In the event the Board President determines the complaint or concern should be referred to another authority such as the Mayor or State Ethics Commission, the General Counsel will support the Board President in drafting timely communication to facilitate referral of the matter. If the Board President is the subject of an allegation, all communications and decisions will be made solely through the Vice-President and Board Chief of Staff. If the Vice-President is the subject of the allegation, all communications and decisions will be made solely through the President and Board Chief of Staff. Advice from General Counsel Certain situations might require Board Members to seek advice from General Counsel. These include: ● Understanding the Ethics Policy, Ethics Act, or any other applicable law ● Seeking guidance on whether a potential conflict exists ● Seeking written permission for the solicitation or acceptance of payment for

Hospitality, Transportation or Lodging or reimbursement of Hospitality, Transportation or Lodging expenses whose value exceeds $50 from any person or entity This advice should be requested from the Board Member to General Counsel through email or phone call. Page 3

THE SCHOOL DISTRICT OF PHILADELPHIA No. SECTION: TITLE: Policy 009 - Principles of Governance and Leadership ADOPTED: REVISED: POLICY 009 - PRINCIPLES OF GOVERNANCE AND LEADERSHIP Purpose See below linked documents for the proposed policy and (if applicable) Board Operating Guidelines. Administrative Procedures: Policy 009 Principles of Governance and Leadership

THE SCHOOL DISTRICT OF PHILADELPHIA No. 009 SECTION: Board Bylaws TITLE: Principles of Governance and Leadership ADOPTED: REVISED: 009 PRINCIPLES OF GOVERNANCE AND LEADERSHIP Purpose This policy sets forth the norms and principles of governance and leadership for members of the Board of Education (“Board”) of The School District of Philadelphia (“District”). Authority The Public School Code and Philadelphia Home Rule Charter permit the Board to adopt and enforce such reasonable rules and regulations as it may deem necessary and proper for its governance as well as the management of the affairs of the District and its operations.[1][2][3][4] Core Requirements Board Members shall adhere to the below principles: Lead Responsibly ● Fully prepare for, attend, and actively participate in Board meetings ● Work together with civility and cooperation, respecting that individuals hold differing opinions and ideas ● Participate in professional development, training, and Board retreats

● Collaborate with the Superintendent, acknowledging their role as the 10th member of the Board ● Always treat District staff respectfully both in public and private settings Act Ethically [5] ● Never use the position for improper benefit to self or others ● Avoid actual or perceived conflicts of interest ● Recognize Board Members do not possess any authority outside of the collective Board ● Accept that when the Board has made a decision, it is time to move forward collectively and constructively Plan Thoughtfully [6] ● Implement a collaborative strategic planning process ● Set annual goals that are aligned with comprehensive plans, recognizing the need to adapt as situations change Page 1

● Review and authorize a comprehensive financial plan and master facilities plan that anticipates short and long-term needs ● Allocate resources to effectively impact student success Evaluate Continuously [6] ● Make data-informed decisions ● Evaluate the Superintendent annually ● Conduct a Board self-assessment on an at least annual basis ● Focus on student growth and achievement ● Review effectiveness of all comprehensive and strategic plans Communicate Clearly [6] [7] ● Promote open, honest, and respectful dialogue among the Board, staff, and community ● Acknowledge and listen to varied input from all stakeholders ● Promote transparency while protecting necessary confidential matters ● Set expectations and guidelines for individual Board mMember communication ● Individual Board Members communicate back to full Board a summary of any outside/one-off meetings conducted in their official capacity as a Board Member Advocate Earnestly [7]

● Promote public education as a keystone of our Commonwealth ● Engage the community by seeking input, building support networks, and generating action ● Champion public education by engaging local, state, and federal officials Govern Effectively [8] ● Establish and adhere to rules and procedures for Board operations ● Develop, adopt, revise, and review policy routinely ● Align Board decisions to policy ensuring compliance with the PA School Code, Philadelphia Home Rule Charter, and other local, state, and federal laws ● Remain focused on the role of governance, effectively delegating management tasks to the administration Legal References: 1. Home Rule Charter §12-200 2. Home Rule Charter §12-300 3. 24 P.S. §4-407 4. 24 P.S. §5-510 5. Policy 008 - Ethics Policy 6. Policy 003.1 - Goals and Guardrails 7. Policy 007 - Public Engagement 8. Policy 003 - Functions Page 2

THE SCHOOL DISTRICT OF PHILADELPHIA No. SECTION: TITLE: Policy 1100 - Office of Auditing Services ADOPTED: REVISED: POLICY 1100 - OFFICE OF AUDITING SERVICES Purpose See below linked documents for the proposed policy and Administrative Procedures. Administrative Procedures: Policy 1100 Office of Auditing Services Administrative Procedures 1100 Office of Auditing Services

THE SCHOOL DISTRICT OF PHILADELPHIA No. 1100 SECTION: Office of Auditing Services TITLE: Office of Auditing Services ADOPTED: REVISED: 1100 OFFICE OF AUDITING SERVICES Purpose This Policy establishes and sets forth the authority of the Board of Education’s (“Board”) Office of Auditing Services (“OAS”). OAS is a necessary support to the Board in its governance of The School District of Philadelphia (“District”). This includes performing Board-directed audit activities in addition to and separate from the audit and investigative activities regularly conducted by the District and Office of Inspector General. Authority The Public School Code and Philadelphia Home Rule Charter permit the Board to adopt and enforce such reasonable rules and regulations as it may deem necessary and proper for its governance as well as the management of the affairs of the District and its operations.[1][2][3][4][5] Delegation of Responsibility

The Board directs OAS, or its designee or appointee, to develop and implement an annual audit plan that examines internal controls and/or compliance with Board Policy, applicable laws, and agreements with the District, Board, or Intermediate Unit. This annual audit plan shall aim to assess, establish, and maintain an effective system of internal controls and maximize efficient operations. OAS should not duplicate the annual auditing of financial statements. [6] OAS shall consider projects for inclusion in the audit plan based on factors weighing operational, legal, and fiscal risk to the District. Upon review of the annual audit plan, the Board may direct OAS to amend the annual audit plan. At the conclusion of an investigatory audit, OAS shall discuss findings and recommendations regarding health and efficiency of the subject matter of the audit investigation with the Board, Office of General Counsel, and responsible program office. Thereafter, OAS shall issue a

report summarizing findings and/or recommendations. OAS shall develop administrative procedures that inform audit subjects of the general process used by OAS and the general areas of inquiry that may be the subject of an audit investigation. Page 1

Mandatory Regulatory Procedures Findings of possible corruption, fraud, criminal activity, waste, abuse, mismanagement, abuse of office, misconduct, and/or conflicts of interest, shall be referred to the Office of Inspector General. [7][8] Legal References: 1. Home Rule Charter, Article XII 2. Home Rule Charter, §12-200 3. Home Rule Charter, §12-300 4. 24 P.S. §4-407 5. 24 P.S. §5-510 6. Policy 619 - District Audits 7. Policy 828 - Suspected Financial Misconduct and Dishonesty 8. Policy 1200 - Office of the Inspector General Related Information: 1. 1100 Office of Auditing Services Administrative Procedures Page 2

Effective: Revised: Administrative Procedures for Office of Auditing Services (Attachment for Policy 1100) Purpose The purpose of these Administrative Procedures is to detail and clarify the role and responsibilities of OAS and the audit investigation process. Procedures Professionalism OAS shall adhere to the Generally Accepted Government Auditing Standards of the U.S. Government Accountability Office and the Institute of Internal Auditors and the Employee Code of Ethics. OAS will conduct itself in conformity with Board policies and administrative procedures, and any applicable state and/or federal laws and regulations. Responsibility The scope of OAS includes, but is not limited to, the examination and evaluation of the adequacy and effectiveness of the District’s governance, risk management, and internal controls as well as the quality of performance in carrying out assigned responsibilities to

achieve the Board’s Goals and Guardrails and District’s strategic plan. This may include, but is not limited to: ● Assisting the Board in assessing effectiveness of organizations that it has granted rights and/or funds to. ● Evaluating risk exposure relating to achievement of the Board Goals and Guardrails District strategic plan. ● Evaluating the reliability and integrity of information and the means used to identify, measure, classify, and report such information. ● Evaluating the systems established to promote compliance with those Board policies, procedures, protocols, and state and federal laws and regulations which could have a significant impact on the District. ● Evaluating the means of safeguarding assets and, as appropriate, verifying the existence of such assets. ● Evaluating the effectiveness and efficiency with which resources are employed. ● Evaluating operations or programs to ascertain whether results are consistent with

established objectives and goals and whether the operations or programs are being carried out as planned. Page 1

● Monitoring and evaluating the effectiveness of the District’s governance, risk management, and control processes. ● Reporting significant risk exposures and control issues, including fraud risks, governance issues, and other matters needed or requested by the Board. ● Evaluating specific operations at the request of the Board, as appropriate. Audit Plan Every Spring, the OAS will develop an audit plan to identify which areas of the District will be audited in the following fiscal year. Identified audit activities will then be conducted from July 1 to June 30 and may carry across fiscal years, if necessary. The activities of OAS are systematically planned to officially probe, examine, and review practices and processes of the Board and District, as well as compliance with Board Policies and Administrative Procedures and accepted legal and business practices. OAS should indicate which activities it will conduct with employees and whether it must

arrange for the appointment of a third party contractor as an official to perform the audit investigation. OAS will follow Board Policy with regard to engagement of such services. OAS may also consult with the Office of General Counsel (OGC) when formulating the audit plan and/or the scope of audit investigations. OAS may conduct audit investigations at the direction of OGC or outside counsel for the purpose of aiding legal advice to the Board and/or District. OAS and the Board’s Chief of Staff, or their designee, will review the audit plan periodically and modify it as needed. At least annually, a summative briefing should be provided from OAS to the Board on key findings and activities. This report should also inform future audit activities. Audit Process All employees shall, to the extent possible, assist OAS in fulfilling its roles and responsibilities. For the purpose of fulfilling its duties and responsibilities, OAS, with strict accountability for

confidentiality and safeguarding records and information, is authorized access to District records, physical properties, and/or personnel as allowed by applicable state and federal laws and regulations and executed agreements with the District. OAS shall have direct communication with and access to the Board, the Superintendent, and District officials to discuss audit investigation findings. Auditors will have no direct operational responsibility or authority over any of the activities audited. Accordingly, they will not implement internal controls, develop procedures, install systems, prepare records, or engage in any other activity that may impair OAS judgment. Auditors will exhibit the highest level of professional objectivity in gathering, evaluating, and communicating information about the activity or process being examined. Auditors will make a balanced assessment of all the relevant circumstances and not be unduly influenced

by their own interests or by others in forming judgments. Page 2

These below procedures outline the high level audit activities that the OAS will implement in the course of conducting its work. Note that the below process might change slightly depending on the specific audit being completed. Planning: OAS will review any relevant prior audits and will research policies, statutes, and other relevant materials to prepare an audit program to follow. Notification: OAS will notify the entity or office being audited regarding the upcoming audit and its purpose, at which point an opening meeting and fieldwork will be scheduled. Opening Meeting/Fieldwork: This phase includes OAS and the relevant leadership from the entity or office involved being audited. The audit’s purpose and objective will be discussed as well as the audit program. The audit program may be adjusted based on information obtained during the opening meeting. The necessary interviews with appropriate personnel and testing will then take place.

Closing Meeting: The audit report and responses will be reviewed and discussed. This is the time for questions and clarifications from the entity or office involved being audited. Report Drafting: The report is then drafted. The report includes such areas as the objective and scope of the audit, relevant background, and the findings and recommendations for correction or improvement. The draft report may be shared with the entity or office involved being audited for any final feedback. Audit Report Distribution: After the report is drafted and any final feedback is incorporated, the final audit report is distributed to the relevant entity or office involved in the audit and the Board. Reporting and Monitoring A written report will be prepared and issued by OAS following the conclusion of each audit investigation engagement and will be distributed as appropriate. The report may include management’s response and corrective action taken or to be taken in regard to the specific

findings and recommendations. The Superintendent, or designee, will be responsible for appropriate follow‐up on engagement findings and recommendations until fully implemented or no longer applicable. Reporting will also include significant risk exposures and control issues, including fraud risks, governance issues, and other matters needed or requested by senior management and the Board. Page 3

THE SCHOOL DISTRICT OF PHILADELPHIA No. SECTION: TITLE: Policy 1200 - Office of Inspector General ADOPTED: REVISED: POLICY 1200 - OFFICE OF INSPECTOR GENERAL Purpose See below linked documents for the proposed policy and Administrative Procedures. Administrative Procedures: Policy 1200 Office of Inspector General Administrative Procedures 1200 Office of Inspector General

THE SCHOOL DISTRICT OF PHILADELPHIA No. 1200 SECTION: Office of Inspector General TITLE: Office of Inspector General ADOPTED: REVISED: 1200 OFFICE OF INSPECTOR GENERAL Purpose The Board of Education (“Board”) recognizes the need for independent and objective oversight in promoting integrity, efficiency and overall effectiveness in The School District of Philadelphia (“District”). The purpose of this policy is to set forth the responsibilities and authority of the Office of Inspector General (“OIG”) that were conferred by Board Action Item 2 of April 25, 2019 and codify and clarify this Policy as the document henceforth governing duties of the OIG and the obligations of District staff and other third parties concerning the OIG. Authority The Public School Code and Philadelphia Home Rule Charter permit the Board to adopt and enforce such reasonable rules and regulations as it may deem necessary and proper for its governance as well as the management of the affairs of the District and its

operations.[1][2][3][4][5][6] Delegation of Responsibility The Board directs that the Inspector General (“IG”) or their designees, through the Office of Inspector General (“OIG”), conduct independent investigations on its own volition and/or in response to complaints concerning corruption, fraud, criminal activity, waste, abuse, mismanagement, abuse of office, misconduct, conflicts of interest, and/or poor stewardship of public funds (collectively referred to herein as “improper conduct”).[2] The IG shall provide biannual updates to the Board on its work. The Board’s Chief of Staff shall communicate regularly with the IG regarding administrative matters. Page 1

The OIG shall be operationally independent and the IG shall be appointed by and report directly to the Board. The responsibilities of the OIG shall extend to investigations concerning: ● all offices, departments, divisions, units, schools, programs, and agencies of the District and Intermediate Unit 26 (“IU-26”); ● current and former employees; ● other educational entities that receive District funds; ● contractors, subcontractors, and others that directly or indirectly earn or otherwise receive funds or other benefit from the District; ● grantors and donors to the District; and ● contractors, concessionaires, lessees and lessors, licensees and licensors, anyone using District facilities, or any person or entity involved in transactions, partnering, or providing services for or with the District, whether or not involving the exchange of money. The OIG shall coordinate with other authorities, including federal, state and local law

enforcement and regulatory agencies and/or with appropriate District offices and departments. This coordination shall occur as required, unless the OIG determines that such coordination would otherwise impede an investigation or OIG independence. The delegation of authority to the OIG in this Policy does not affect the authority and responsibility of the Board, the Superintendent, and the District to otherwise exercise their designated powers and fulfill their assigned duties. All entities and individuals subject to investigation and reviews shall cooperate fully with the OIG by providing complete, truthful, and accurate information. The OIG shall have access to all true, correct and complete information and records, as well as all necessary or appropriate assistance in any matter investigated by the IG and concerning the business or activity of the District, IU-26, recipients of District funds, and prospective contractors or vendors. [7]

District employees are prohibited from taking or threatening to take any action in an attempt to prevent anyone from providing information to, or cooperating with, the OIG, and from retaliating against anyone for doing so. [8] All District staff, recipients of District funds, and all other categories of individuals or entities referenced herein, shall report any knowledge of improper conduct to the OIG. [9][10] Mandatory Regulatory Procedures Upon completion of an investigation, the OIG shall share an internal and pre-decisional draft report with the Board, Superintendent, and OGC to afford opportunity for clarification and response to questions. It will then issue a final report, which may be available on the OIG’s website. The OIG, however, may withhold reports from any person, Page 2

if such person is the subject of the investigation and disclosure may impede an investigation by a law enforcement agency. The Superintendent, or their designee, shall submit a written report to the OIG detailing action taken, or plans to correct improper conduct, or otherwise respond to findings and recommendations made in final OIG reports. The OIG shall submit an annual report to the Board, Superintendent, and OGC that generally summarizes complaints received during the course of the year, the investigations conducted, the recommendations made, and such other information as appropriate. Aside from the disclosures expressly authorized herein, the OIG shall keep all records of investigation confidential, including the identities of individuals who provide information in connection with an investigation, to the extent permitted by law. The OIG shall not disclose any information that would violate federal, state or local laws. The OIG shall

respect employees’ and contractors’ due process rights as prescribed by State law, Board policies and/or applicable collective bargaining agreements.[8][11] Legal References: 1. Home Rule Charter, Article XII 2. Board Action Item 2 of April 25, 2019 3. Home Rule Charter, §12-200 4. Home Rule Charter, §12-300 5. 24 P.S. §4-407 6. 24 P.S. §5-510 7. Policy 800 - Records Management 8. 43 P.S. §§1421-1428 9. Policy 828 - Suspected Financial Misconduct and Dishonesty 10. Policy 317 - Employee Conduct and Reporting Requirements 11. 15 U.S.C. 7201 et seq. Related Information: 1. 003.4 Office of Inspector General Administrative Procedures 2. 47 CFR §54.503 3. 2 CFR §200.318 Page 3

Effective: Revised: Administrative Procedures for Office of Inspector General (Attachment for Policy 1200) Purpose The Public School Code and Philadelphia Home Rule Charter permit the Board to adopt and enforce reasonable rules and regulations as it may deem necessary and proper for its governance as well as the management of the affairs of The School District of Philadelphia (“District”) and its operations.[1][2] These Administrative Procedures provide detail regarding the functions and operations of the Office of Inspector General (“OIG”) and the obligations of School District of Philadelphia (“District”) staff and other third parties concerning the OIG. Definitions Abuse: Behavior that is deficient or improper when compared with that which a reasonable person would consider a prudent and necessary operational practice. This includes intentional or improper use of resources that can include the improper use of one’s

position, in a manner contrary to its rightful or legally intended use, the misuse of authority or position in wrongdoing that had an effect on either the complainant (adverse loss) or the subject (personal gain). Fraud: A willful or deliberate act or omission by which an individual intends to unlawfully deprive through an unauthorized benefit, service, property or something of value by deception, misrepresentation or other unethical or unlawful means. Fraudulent acts include, but are not limited to: a. Forgery, falsification or alteration of District documents or records; b. Offer, payment or acceptance of bribes or gratuities; c. Falsification or misrepresentation of reports, time sheets, travel claims for reimbursement or other expense reimbursement claims; d. Authorizing or receiving compensation for time not worked; Page 1

e. Destruction, removal, theft or inappropriate use of the District’s supplies or other assets; f. Misappropriation of funds or impropriety in handling or reporting of money or financial transactions of the District; g. Accepting or soliciting anything of material value from contractors, vendors, or persons providing services to the District; h. Taking another’s information and using it, or providing the information to others, that would lead to identity theft; i. Taking or using the intellectual property of the District or a third party for personal gain; or, j. Disclosure of confidential or proprietary information to unauthorized individuals. Waste: The act of using or expending resources unreasonably, carelessly, extravagantly, or for no useful purpose. Procedures APPOINTMENT AND QUALIFICATIONS OF THE INSPECTOR GENERAL The Inspector General (IG) shall be appointed by the Board of Education (the “Board”).

The IG shall be selected without regard to political affiliation on the basis of integrity, strong leadership capability and demonstrated ability in investigations, accounting, compliance, law, management analysis, public administration, criminal justice administration or other appropriate fields. The IG should hold at appointment, or will be required to obtain within a time certain after appointment, certification as a Certified IG from the Association of Inspectors General. EVALUATION OF THE INSPECTOR GENERAL The IG appears before the Board twice a year to provide a briefing on the activities and progress of the office during the prior period. The OIG is also required to submit an annual report to the Board, Superintendent and the Office of General Counsel that summarizes complaints received during the calendar year, the investigations conducted, any policy and procedural recommendations that are made and any other information as is

requested by the Board or Superintendent, or that the OIG deems appropriate. The IG shall, after presentation to the Board, post the same on the public website. Page 2

ALLEGATIONS REGARDING BOARD MEMBERS, INSPECTOR GENERAL OR OIG STAFF The OIG shall refer complaints alleging a violation of criminal law(s) by a Board Member, OIG employee, or IG, to the appropriate local, state, federal law enforcement agency, or outside entity. The IG shall refer complaints regarding issues of ethics or other improper conduct within the jurisdiction of the OIG to the appropriate external administrative or civil agency. The OIG may enter into such agreements as necessary to formalize the engagement of an outside official or agency to conduct such investigations or reach out to OGC to engage independent outside counsel. INVESTIGATIVE DUTIES AND RESPONSIBILITIES The OIG shall: i. Require production of documents in accordance with the Section entitled “Cooperation with the Office of Inspector General,” infra. ii. Initiate, conduct, and coordinate investigations designed to detect, deter, prevent, and eradicate fraud, waste, financial mismanagement, fiscal misconduct, and

other abuse in the District. iii. Investigate, inspect, review and monitor the performance of District functions, programs, policies, and procedures involving employees, District funded projects, contracts or transactions intended to benefit the District, and vendors or contractors either in response to complaints or on matters that are self-initiated by the OIG. iv. Refer matters to the appropriate law enforcement agency when there is reasonable grounds to believe that there has been a violation of local, state or federal law. v. Timely submit reports of investigations to the Board, Superintendent, OGC and issue public reports of findings, if warranted. vi. Make policy and procedural recommendations as necessary and then review actions taken by District offices in response to investigations to improve program performance. vii. Request status reports from investigated departments, offices or divisions regarding corrective actions taken to address reported findings, deficiencies,

and/or recommendations and make further recommendations if necessary. viii. When audits, reviews or investigations conducted by the OIG disclose apparent criminal or administrative violations that could result in employee discipline or the termination of a vendor contract, the OIG shall provide relevant factual information to the appropriate District department or relevant agency for further review and investigation. ix. The OIG shall respect employees’ and contractors’ due process rights as prescribed by State law, Board policies, and/or applicable collective bargaining agreements. x. The OIG shall strive to protect any individual or entity from false complaints. Page 3

xi. An employee may be subject to discipline by the District for, in bad faith, making an allegation, complaint, or referral to the OIG, meaning the employee knows or reasonably should know that the allegation, complaint, or referral is unfounded, is made to retaliate or harass, or is made for a purpose other than exposing improper conduct. CONFIDENTIAL INFORMATION The OIG will properly protect confidential information in accordance with law. i. The OIG receives and investigates complaints or information from individuals employees concerning activities that may constitute a violation of law, rules, procedures, or policy that constitute fraud, abuse, and waste. The OIG shall not, after receipt of such information, disclose the identity of the complainant without their consent unless the IG determines such disclosure is necessary or required. ii. OIG records containing the identities of confidential sources or other privileged and

confidential information shall be appropriately safeguarded and withheld from public access. iii. In making determinations regarding the release of confidential information, applicable federal, state and local laws and regulations shall be considered. iv. The OIG shall abide by the Family Educational Rights and Privacy Act (FERPA). See 20 U.S.C. §1232g. EXAMINATION DUTIES AND RESPONSIBILITIES The OIG: i. Shall require production of documents and perform examinations in accordance with the Section entitled “Cooperation with the Office of Inspector General,” infra. From the Superintendent, Board Members, District employees, department, and vendors/contractors, and schools in the district, including charter schools, regarding any matter within the jurisdiction of the OIG. ii. May review all District and Board contracts as they pertain to funded projects, programs, and transactions, including contracts, documents, and applications pertaining to charter schools.

iii. May conduct reviews of District funded expenditures or District sponsored activities to independently determine whether: a. Activities and programs are operated in compliance with applicable laws, Board policies, administrative procedures, operating protocol, regulations, and grants/contracts; b. Revenues are being properly collected, deposited, recorded and accounted for; c. Resources or assets, including funds, property and personnel, are adequately safeguarded, controlled and used in an effective and efficient manner; Page 4

d. Financial and other reports are accurate and disclose information that is required by law; e. There are no indicators of financial mismanagement, waste, fraud, abuse or illegal acts; f. There are adequate policies, operating and administrative procedures and practices, systems or accounting controls, and internal management controls; and g. There has been adequate fiscal evaluation of purchases of real property by the District. iv. Conduct all examinations in accordance with current Standards for the Professional Practice of Internal Auditing as issued by the Institute of Internal Auditors, Inc., or, where appropriate, in accordance with generally accepted Government Auditing Standards. v. Provide reasonable notice to appropriate personnel of an intent to conduct an examination in their area, except for those examinations intended to be unannounced. vi. If the OIG detects apparent violation of law, the matter shall be referred to the

appropriate law enforcement agency when warranted. vii. All prospective bidders, etc. shall be informed of the authority of the OIG. REPORTING OF WORK ACTIVITIES i. The OIG will conduct its affairs in accordance with Policy 1200, the Government Auditing Standards issued by the Comptroller General of the United States, and the Standards for the Professional Practice of Internal Auditing issued by the Institute of Internal Auditors: Principles and Standards for Offices of Inspectors General as published by the Association of Inspectors General. ii. Each completed investigation, audit, inspection, review or evaluation will result in a written report or closing memo. Such reports shall be objective, clear, concise, constructive, and timely and shall contain the professional findings, conclusions or recommendations of the OIG. iii. Before issuing a final report, the OIG may communicate with and schedule a meeting to review the preliminary report and response with the respective

department, office, or division. iv. The department, office, or division shall have thirty (30) working days, or as otherwise agreed to by the IG in writing in writing, to submit a written corrective action plan, explanation and/or rebuttal to any examination, review or investigative findings before the report is finalized, and such timely submitted corrective action plan, explanation or rebuttal shall be attached verbatim to the final report. v. This section shall not apply when the investigation, examination, or review reports are referred to a law enforcement agency, state attorney, Attorney General or United States Attorney and it is determined that supplying the affected person or entity with such report will jeopardize a pending criminal investigation. Page 5

vi. A final report shall be submitted to the Board, the Superintendent, and the relevant department heads. Final reports may be posted on the OIG’s website.1 vii. The OIG shall prepare an annual report summarizing the activities of the office during the immediately preceding calendar year. The annual report shall be submitted to the Board and the Superintendent and shall be posted on the Inspector General’s website. REPORTING IMPROPER CONDUCT TO OIG To make a report of improper conduct to the OIG, the OIG shall maintain a hotline and/or bulk email account. ● You may call 215-400-8477; or ● Email inspectorgeneral@philasd.org. ● Other means of reporting include: ○ @PhillySchoolOIG on Twitter; ○ Visiting the OIG on the first floor of the Education Center at 440 N. Broad Street, Suite 1066; and ○ Writing a letter for delivery. COOPERATION WITH THE OFFICE OF INSPECTOR GENERAL i. In conformity with Policy 008 - Ethics Policy, Policy 300 - Employee Code of

Ethics, allegations of improper conduct must be reported. District employees shall report allegations of fraud to the OIG. ii. No employee or Board Member may retaliate or discriminate against individuals who report improper conduct in conformity with Board policy and applicable law. iii. The OIG shall have immediate, complete and unrestricted access to all papers, books, records, documents, information, personnel, processes, meetings, data, computer hard drives, emails, instant messages, facilities or other assets owned, borrowed, or used by the District, which includes information regarding District vendors or any other partnership, corporation, or organization that may be involved with the District, as deemed necessary in performing investigative and/or examination activities and other requested information, including automated or electronic data, pertaining to business of the Board and District within their custody.

iv. The OIG shall have access to all District employees, including unrestricted interview privileges.2 The OIG shall have direct and prompt access to the head of any District department, division or school when necessary for any purpose pertaining to the performance of their duties and responsibilities. 2 Represented employees may have representation during interviews as allowed by the applicable collective bargaining agreement. 1 Not all investigative materials are subject to public access. See Board Policy 801- Public Records. Page 6

v. At all times the OIG shall have access to any building or facility that is owned, operated or leased by the District in conformity with applicable agreements for the use of real property. vi. All District employees shall provide the OIG with requested information and records within their custody for the purposes of conducting an investigation, review or examination, as well as provide assistance to the OIG in locating assets and obtaining records and documents as needed for an investigation or examination. vii. The IG may review all District contracts as they pertain to District/Board funded projects, programs, contracts and transactions, or transactions where the District/Board is the beneficiary. All prospective bidders, proposers, vendors, and contractors doing business with the District shall be informed of the authority of the OIG to conduct such contract reviews. viii. Refusal to cooperate with the OIG may result in disciplinary charges up to and

including termination for employees, or termination, debarment, or other action for contractors. ix. The OIG reserves the right to seek enforcement of requests for documents or interviews through the appropriate administrative or law enforcement channels. REFERRALS TO OUTSIDE AGENCIES AND INTERNAL UNITS – EFFICIENCY AND COORDINATION i. The OIG shall refer matters to the appropriate District office or outside agencies, as provided for in Policy 1200, and shall keep a record of each referral, which is exempt from public access. ii. If an outside agency to which the OIG has referred a complaint later determines that the OIG has more appropriate jurisdiction to investigate the matter, the OIG may reopen the matter and proceed with the investigation. The OIG shall keep a record of each returned referral which is exempt from public access. Maintenance Schedule These Administrative Procedures shall be reviewed upon review of the associated Policy, or upon a triggering event.

Related Information ● Employee Code of Ethics ● Board Policy 008 ● Association of Inspectors General Page 7

THE SCHOOL DISTRICT OF PHILADELPHIA No. SECTION: TITLE: Speakers List ADOPTED: REVISED: SPEAKERS LIST Delegation of Responsibility The Board of Education may through the Superintendent or designee .... Administrative Procedures: Speakers List

THE SCHOOL DISTRICT OF PHILADELPHIA BOARD OF EDUCATION POLICY COMMITTEE MEETING SPEAKERS LIST AUGUST 24, 2023 Registered Speakers 1. Horace Clouden, PCAC Topic: Policy 2. “Mama” Gail Clouden, Community Member Topic: Policy 3. Leah Clouden, Community Member Topic: Policy 4. Rokia Sangare, Parent/Guardian Topic: School Staff Accountability, Disrespect of Parents, Student’s Right not to Participate in a Course that goes against Values 5. Chardae Powell, Parent/Guardian Topic: Better Education 6. Lisa Haver, APPS Topic: Speaker Policy 7. Anne Dorn, Parent/Guardian Topic: Criteria Based Schools Waitlist Policy 8. Lacey Williams, Community Member Topic: Vaping Education and Cessation Resources for Staff and Students